• Coordinate with Procurement Manager for potential procurement needs with technical teams
• Receives approved Purchase Requisitions (PR) for procurement of goods and services.
• Tracks all PRs, for both local purchases and those requested through Costpoint.
• Determines price reasonableness.
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval.
• Inquire immediately for more specifications from requesting units if the purchase request is not clearly specified and completed.
• Handles field office purchases when required.
• Ensures that purchases are made in the best interests of the donor and MSH.
• Assures delivery or pickup of PO for collection of goods.
• Prepares weekly procurement status report and submits to the supervisor.
• Maintain the procurement tracker, recording complete purchase requests and updating it with status of the procurement requests and ensuring weekly status is up to date.
• Regularly updates the supervisor of all partial collections of the procured goods.

• University Degree in logistics, supply chain management or business with 5 years post-degree experience. A professional certificate in Procurement / Logistics will be an advantage.

• 5+ years of relevant and progressive experience in procurement and supply management.
• Experience in a USG or donor-funded project or NGO preferred.
• Experience in the use of ERPs like Quickbooks and Deltek Costpoint.

• Good working knowledge of purchasing strategies.
• Sourcing/ tendering
• Excellent communication, interpersonal, and negotiation skills
• Strong analytical thinking and problem-solving skills especially when working under pressure.
• Strong proficiency in Microsoft Office and business application software, purchasing, and resource planning systems.
• Detail oriented.
• Strong negotiation skills.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Monitoring/assessing performance to make improvements or take corrective action.
• Ability to work under pressure.
• Planning and scheduling skills.
• Good organizational skills.
• Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
• Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality.
• Written and spoken proficiency in English.

• Functional expert – has knowledge of processes and products.
• Influencer – relates to people, builds relationships, and effectively presents arguments.
• Results seeker – meets deadlines, identifies actions, and achieves goals.
• Innovator – thinks creatively, anticipates changes, and produces solutions.
• Adaptor – stays calm under pressure and handles criticism well.
• Complier – follows procedures and encourages others to do as well.

• Travel requirements: Availability to travel domestically and internationally as needed; up to 50%.
• Keyboard use, Pulling drawers.
• Lifting papers <10lbs., etc.