Ireland Job Openings

Apto DC

Document Controller

Dublin

November 1, 2024

The Document Controller is responsible for managing and auditing the document control platform (Procore) and document control procedures so we can build successfully in any new location we enter. This includes working with the Procore Team to develop and standardise the Apto Procore platform, implement and maintain document control strategies for each new build, ensure appropriate issuance and storage of documents in accordance with the project document control procedure and interface with internal and external stakeholders.
In addition, you will:

Ensure the full functionality of the Procore platform is deployed across all projects.
Maintain and set standards for project document control and best practices. Drive process improvements across the organization.
Act as central point of contact for documents shared to and by the Apto Team.
Implement, maintain and audit project level administrative user manuals for our supply chain.
Ensure appropriate issuance and storage of documents in accordance with the project document control procedure.
Review functional workflows and share with project stakeholders.
Control the numbering, naming, filing, and formatting of all documents issued onto the Procore platform.
Manage the flow and control of documented information, including Aptos deliverables, technical queries, and third-party documents within Procore.
Collaborate with stakeholders and teams to maintain up-to-date and accurate project documentation.
Update and manage company technical registers, ensuring compliance with documented information control policies.
Oversee the archiving of project documentation and maintain and update Business Management System templates.
Proactively advise on upcoming document review/approval phases and ensure timely action.
Utilize Procore systems expertise and construction industry experience to uphold meticulous document management standards.
Complete other document administration related tasks.

Basic Qualifications

3 years’ experience in Document Control
2 years’ Procore Construction Software experience working in the Construction Industry.
Fully proficient in Microsoft Word, Excel, Power Point, and Procore Platform.
Excellent verbal and written communications skills.
Well-developed interpersonal skills, and ability to work cooperatively as part of a multi-disciplinary team to meet project demands.
Demonstrate ability to work effectively on own initiative, set priorities and work within required timelines.

Preferred Qualifications

Relevant bachelor's degree
2+ years of driving end to end data centre construction projects using numerous delivery strategies
2+ years’ experience building processes and driving process improvements.
Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization.

Location
Dublin. Remote working is possible. We are flexible on where you work but we would like to see you in person for meetings that matter. There will be some requirement to travel to Europe (10%).
Job Type: Fixed term
Contract length: 12 months
Pay: €60,000.00-€70,000.00 per year
Schedule:

Monday to Friday

Experience:

Procore Administration: 2 years (required)
Construction: 2 years (required)

Licence/Certification:

Procore Certifications (required)

Work authorisation:

Ireland (required)

Work Location: Hybrid remote in Southside, Dublin, CO. Dublin
Application deadline: 16/11/2024
Reference ID: Document Controller (Procore)

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