Ireland Job Openings

Davenham Switchgear Limited

Engineering Project Coordinator

FULL TIME

October 18, 2024

Location: Weatherwell Industrial Estate, Clondalkin
Role type: On Site, 5 days a week
Position Type: Full-time, Permanent
Hours: 37 hours per week -Monday to Thurs 8:00am- 4:30pm with early finish most Fridays at 1pm
Role Overview:
Davenham Switchgear, a Legrand company, is looking for a detail-oriented and highly organised Project Coordinator provide comprehensive support to our Electrical Engineering team. This is an exciting time to join Davenham as we enter a growth phase. You will be responsible for assisting in project coordination, documentation management, and administrative support to ensure seamless project execution and delivery. This is an excellent opportunity for a Project Coordinator to gain hands-on experience in a technical environment, learning the intricacies of electrical design projects.
The role will involve working closely with the engineering team in supporting projects, ensuring they stay on track, on time, and within scope, while meeting high client satisfaction. This role offers an opportunity for the successful applicant to work closely with senior engineering / PM professionals, gaining exposure to high-profile electrical engineering projects and enhancing their skills in project coordination, client engagement, and technical documentation.
Key Responsibilities:

Project Coordination & Scheduling: Support the Electrical Engineers in managing the overall project lifecycle, including planning, scheduling, and tracking project progress. Ensure all project timelines, milestones, and deadlines are maintained, providing timely updates to the team.

Documentation Management: Assist in preparing and organising key project documentation, including project proposals and adjacent documents. Help gather technical submittals, drawings, and test certificates. Ensuring that all required documents (such as test certificates and compliance documentation) are properly uploaded into client systems, such as Procore.

Client Communication & Engagement: Act as a point of contact for clients during project execution to handle administrative inquiries, prepare status reports, and assist in arranging meetings, such as Factory Acceptance Tests (FAT) and Site Acceptance Tests (SAT). Coordinate with the Electrical Engineers to ensure timely responses to client questions or technical queries.

Meeting & Vendor Coordination: Organise and attend internal and external project-related meetings. This includes vendor meetings, project kick-off meetings, and progress updates. Document and track meeting minutes, action items, and follow-ups. Coordinate with service providers (e.g., 3D/BIM modelling,) and internal procurement and production teams to ensure timely delivery of services.

Compliance & Quality Assurance: Ensure all project-related compliance tasks are completed, such as proper documentation for Factory Acceptance Tests (FAT), warranty submissions, and final handovers (H2C). Support the team in ensuring compliance with internal and external standards and regulations.

Risk and Issue Management: Track project risks and issues, ensuring that project engineers are aware of potential challenges or delays. Help escalate issues when necessary, supporting problem resolution.

Administrative Support: Provide general administrative support to the Electrical Engineering team, including file management, document formatting, email correspondence, and maintaining accurate project records. Ensure all documents are well-organized for easy retrieval.

Requirements:

Qualification in Business Administration, Project Management, Six Sigma, Engineering, or a related field is desired (or equivalent work experience).
1-2 years of experience in a project coordination, project support.
Strong written and verbal communication skills for client and stakeholder interaction.
Experience in supporting multiple projects simultaneously and managing competing deadlines.
Strong organisational and multitasking skills, with keen attention to detail.
Familiarity with project management tools (e.g., Microsoft Project, Trello, or similar).
Strong Proficiency in MS Office Suite (Excel, Word, Power Point) and other productivity tools.
Basic knowledge of engineering or construction industry processes is advantageous but not essential.

Person Specifications:

Highly Organised: Able to manage competing priorities and keep multiple projects on track without missing important deadlines.
Strong Communicator: Capable of clear communication with both internal teams and clients, ensuring all project updates are conveyed accurately.
Solutions Oriented: Able to proactively identify issues and work with the team to find solutions before they become roadblocks.
Team Player: Willing to collaborate and provide support across different departments, particularly working closely with the electrical engineers.
Detail Oriented: Ensures all documentation is correct and up to date and assists in maintaining compliance with regulations and standards.

Key Software and Tools:

MS Office Suite (Excel, Word, Power Point) – essential
Project Management Tools (Microsoft Project, Trello, or similar) – desirable
Document Management Systems (Procore or similar) – advantageous but not essential

Job Types: Full-time, Permanent
Pay: €32,000.00-€40,000.00 per year
Application question(s):

What relevant qualification do you have? (if experience, please also state years of relevant expereince)
Will you now or in the future require sponsorship for employment visa status?

Work authorisation:

Ireland (required)

Work Location: In person
Application deadline: 28/10/2024

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