Ireland Job Openings
OCC Construction
Executive Personal Assistant
Galway
FULL TIME
August 29, 2024
At OCC Construction, we are at the forefront of modern construction practices, utilising the latest technologies, sustainable materials, and innovative building methods. We are committed to creating an inspiring workplace that fosters professional growth and delivers outstanding results for our clients.
What We Offer:
- Competitive Salary
- Talent Development Programs
- Inclusive and Supportive Work Environment
- Funded Continuous Professional Development (CPD) Opportunities
- Commitment to Corporate Social Responsibility and Community Engagement
The Executive Personal Assistant (P.A.) will provide comprehensive administrative support to senior executives, ensuring smooth management of schedules, communications, and daily activities. In addition, this role will focus on staff retention, employee engagement, training coordination, and enhancing workplace culture.
Key Responsibilities:
- Executive Support:
- Diary Management: Efficiently manage executive schedules, including meetings, appointments, and travel arrangements.
- Communication: Serve as the primary point of contact for internal and external communications, responding to inquiries and requests promptly.
- Document Preparation: Prepare and edit correspondence, reports, presentations, and other essential documents.
- Meeting Coordination: Organise meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Travel Arrangements: Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation.
- Staff Retention and Engagement:
- Retention Strategies: Collaborate with HR to develop and implement strategies that enhance staff retention, including feedback mechanisms, recognition programs, and career development opportunities.
- Employee Feedback: Regularly collect and analyse employee feedback to identify opportunities for improving staff satisfaction and retention.
- Onboarding Support: Assist with onboarding new employees, ensuring a welcoming and supportive experience.
- Social Gatherings and Events:
- Event Planning: Plan and execute company-wide social events, including team-building activities, holiday parties, and appreciation events.
- Budget Management: Manage event budgets, ensuring cost-effective and high-quality events.
- Event Communication: Promote events to ensure high participation and engagement among staff.
- Training and Development:
- Training Coordination: Coordinate training programs, working with department heads to identify needs and schedule sessions.
- Resource Management: Liaise with external trainers and consultants to provide relevant and beneficial training opportunities.
- Continuous Learning: Encourage a culture of continuous learning, promoting available training resources to staff.
- Workplace Culture:
- Culture Initiatives: Support initiatives that foster a positive, inclusive workplace culture.
- Employee Recognition: Manage employee recognition programs, celebrating achievements and milestones to boost morale.
- Wellbeing Programs: Organise and promote employee wellbeing initiatives, including wellness workshops and mental health awareness activities.
- Administrative Duties:
- Office Management: Oversee general office management tasks as needed, including supply ordering and facility maintenance.
- Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
- Reporting: Prepare regular reports on staff retention, engagement activities, and training outcomes.
- Miscellaneous:
- Special Projects: Assist executives with special projects, ensuring timely completion and alignment with company objectives.
- Continuous Improvement: Seek opportunities to enhance efficiency and effectiveness in all areas of responsibility.
- Minimum of 2 years of experience in a similar role.
- Excellent IT skills, including proficiency with standard software packages and the ability to quickly learn company-specific software.
- Strong initiative, organisational, and time management skills.
- Exceptional written and verbal communication abilities.
Schedule:
- Monday to Friday
- Ireland (required)
New Job Alerts
Carlton Hotel Dublin Airport
Food and Beverage Assistant - Breakfast
Dublin
FULL TIME
September 22, 2024
View Job Description
U.S. Bank National Association
Senior Fund Accountant
Dublin
FULL TIME
September 22, 2024
View Job Description
CRH Group Services Ltd.
Senior Financial Accountant (Derivatives)
Dublin
September 22, 2024
View Job Description
U.S. Bank National Association
Fund Accountant
Dublin
FULL TIME
September 22, 2024
View Job DescriptionErin School of English
Sales and Student Advisor - South Africa & Botswana
Cork
PART TIME
September 22, 2024
View Job Description
The Church Cafe Bar & Restaurant
Senior Bartender
Dublin
FULL TIME
September 22, 2024
View Job Description
EY
FS Technology Consulting - Technical Delivery Lead -Banking & Credit - Manager/Snr Manager - Dublin
Dublin
FULL TIME
September 22, 2024
View Job DescriptionCairn
Senior Engineer - Cork (2year Fixed Term Contract)
Cork
September 22, 2024
View Job DescriptionLooking for similar job?
Trinity College Dublin
HCI IKC3 Executive Officer
Dublin
CONTRACT
August 23, 2024
View Job Description
888 spectate
Junior Sportsbook Operations Executive
Dublin
FULL TIME
August 21, 2024
View Job Description
Irish Life
Customer Assistance Executive - Customer Service Operations
Dublin
FULL TIME
August 14, 2024
View Job Description
SEAI
Public Sector and Regulatory Programmes - Programme Executive
Dublin
FULL TIME
August 27, 2024
View Job DescriptionSee What’s New: OCC Construction Job Opportunities
OCC Construction
Senior Estimator (Construction)
Galway
FULL TIME
August 30, 2024
View Job DescriptionNew Job Alerts
Carlton Hotel Dublin Airport
Food and Beverage Assistant - Breakfast
Dublin
FULL TIME
September 22, 2024
View Job Description
U.S. Bank National Association
Senior Fund Accountant
Dublin
FULL TIME
September 22, 2024
View Job Description
CRH Group Services Ltd.
Senior Financial Accountant (Derivatives)
Dublin
September 22, 2024
View Job Description
U.S. Bank National Association
Fund Accountant
Dublin
FULL TIME
September 22, 2024
View Job DescriptionErin School of English
Sales and Student Advisor - South Africa & Botswana
Cork
PART TIME
September 22, 2024
View Job Description
The Church Cafe Bar & Restaurant
Senior Bartender
Dublin
FULL TIME
September 22, 2024
View Job Description
EY
FS Technology Consulting - Technical Delivery Lead -Banking & Credit - Manager/Snr Manager - Dublin
Dublin
FULL TIME
September 22, 2024
View Job DescriptionCairn
Senior Engineer - Cork (2year Fixed Term Contract)
Cork
September 22, 2024
View Job Description