Overview: Responsibilities:

• Under general supervision, to carry out the functions of the administrative role as directed by the directorate management team in line with established standard operating procedures.
• Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations.
• Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his / her line manager
• Maintain and update compliance with mandatory training (Fire Safety, Manual Handling, Hand Hygiene etc.)
• Day Ward Registration – admitting patients to the Oncology/Haematology Day units
• Location and requisition of patient medical charts
• Preparation of medical charts for day ward presentation
• Comply with obligations to protect patient confidentiality and data at all times (GDPR)
• Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services/Inpatient Day Case Services)
• Telephony duties – manage incoming calls to the service and follow-up as appropriate
• Filing of clinical documentation as per National Guidelines for the management of patient records
• Checking of Departmental email account
• Scanning and transmission of documents in line with GDPR guidelines
• Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner
• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
• Attendance at interdepartmental meetings as required
• General administrative duties, as directed by line manager and appropriate to clerical grade.

Qualifications:

• Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Experience working in a healthcare environment
• Excellent keyboard skills