Overview: Responsibilities: PRINCIPAL DUTIES AND RESPONSIBILITIES


General

• The management of the puchasing activites at Beaumont Hospital (to include overseeing the successful purchasing of all supplies, while ensuring compliance and the attainment of value for money);

• Managing and developing the staff of the Buying team to include supervision, recruitment, training and coaching, as required;

• Ensuring a high level of communication within the Department, promoting good industrial relations in employment practices and maintaining staff discipline;

• Liasing with suppliers to ensure that Beaumont Hospital’s requirements are prioritised in a national context;

• Montoring and approving high-value purchases.

• Collecting, collating, interpreting and presenting data and information regarding the Supplies Office’s activities.

Compliance and Contract Management

• Ensuring that Hospital Buyers adhere to contracts implemented by the Procurement Office when placing orders;

• Encouraging and directing Hospital Buyers to adopt a greater level of responsibility for contract management activities (to include price amendments, contract extensions, quality monitoring and supplier performance monitoring);

• Ensuring that Hospital Buyers pro-actively eliminate instances of non-compliant and ad-hoc purchasing through the correct enforcement of the Hospital’s New Product Request Policy;

• Ensuring that sufficient safeguards and controls are in place to drive compliance and prevent ad-hoc, unauthorised purchases;

• Directing Hospital Buyers to contribute towards the identification of opportunities for compliance and risk mitigation at all points of the supply chain;

• Assisting with the conduct of public tendering competitions, to include the evaluation of competing tender submissions and the implementation of suitably-rigorous contracts;

• Monitoring and eliminating instances of non-catalogue ordering throughout the Hospital;

• Maintaining the Hospital’s catalogue in such a manner that it accuractely reflects all contractual arrangements in place;

• Liaising with supplier representatives, as necessary, and all external stakeholders.

Procure-to-Pay Improvements

• Developing and improving the Hospital’s use of electronic purchasing techniques (i.e., imprest stock systems, the scanning of goods, the utilisation of consignment stock systems, etc.);

• Entirely eliminating any residual reliance upon paper-based requisitioning or order processing;

• Ensuring that staff attendance is managed in such a way that continuous cover is provided across the Hospital’s team of Buyers;

• Managing annual leave requests and both scheduled and unscheduled absences to ensure continuous cover across the Hospital’s team of Buyers;

• Identifying opportunities for training and arranging for knowledge-sharing between staff members.

Qualifications: Applications will be assessed on the basis of how well candidates satisfy these criteria.


Mandatory Requirements:


MANDATORY SKILLSET / EXPERIENCE

• The successful candidate will possess demonstrable experience of purchasing activities in a healthcare context and will have first-hand knowledge of all aspects of purchasing in an acute hospital.

• The successful candidate will have a track-record of fulfilling a leadership role in a busy Supplies or Procurement function.

• The successful candidate will possess comprehensive experience of the Integra financial system.

• The successful candidate will be fully IT literate and will possess comprehensive experience in data collation and analysis.

• The successful candidate will possess an understanding of financial governance arrangements applying to the public sector in general and to the healthcare sector in particular.

• The successful candidate will possess strong stakeholder engagement skills and will be comfortable liaising with senior individuals and with external suppliers.

• The successful candidate will possess excellent communication skills and will be capable of expressing complex instructions or advice in a clear and concise manner.

• The successful candidate will be capable of independently organising a team, managing the team’s workload and delegating or prioritising tasks appropriately while managing competing demands upon his or her time.

• As a senior resource within the Procurement and Supplies Department, the successful candidate will act as a leader and will motivate team members towards the attainment of common goals.