Ireland Job Openings

The Fitzwilliam Hotel

Office Administrator

Dublin

FULL TIME

September 9, 2024

The five star Fitzwilliam Hotel is uniquely positioned on St Stephen's Green, paces away from Grafton Street, Ireland's shopping location. Understated luxury, a fresh approach and impeccable service make the Fitzwilliam Hotel the perfect retreat for business and pleasure.

The hotel has been awarded Great Place to Work for the second year in a row, named Best Workplaces in Hospitality 2024 by Great Place to Work Ireland as well as achieving Gold Level for Failte Ireland's Outstanding Employer Certification for 2024 and is in the top five luxury hotels in Dublin according to Travel & Leisure Magazine (2023).

The Fitzwilliam hotel has an exciting new opportunity for an Office Administrator to support the HR team.

The purpose of this role is to assist the HR team with supporting the business for the full employee life cycle, from on-boarding through to end of employment, specifically the administrative tasks required.

Key Responsibilities:

Administer and maintain HRIS platforms, ensuring data accuracy and system integrity.
Provide general administrative support to HR team, Including scheduling meetings & managing calendars.
Update HR systems with employee changes, such as new hires, promotions, transfers & leavers.
Employee file management and maintenance.
Manage user access, permissions, and security settings in HRIS systems.
Ensure compliance with company and legislative requirements and conduct regular data audits.
Support the on-boarding process of new starters, including communication, new hire paperwork, uniforms and first day induction
Generate HR reports to support decision-making for the HR team.
Coordinate training records and update the training record system.
Assist with coordinating information for weekly payroll by collecting and coordinating employee starter forms and ensure accurate record management is maintained (including absenteeism, annual leave, etc) .
Assist in development and implementation of HR policies and procedures.
Responsible for uniform stockroom and maintain supplies; also manage the locker tracker.
Prepare HR documents, such as change in details, confirmation of employment letters, etc.
Work with the HR team to support employee engagement initiatives and other HR projects.
Support with HR projects and initiatives and work together with cross functional support for other teams within the company e.g. Great Place to Work, Green and H&S Teams.

In this role you will gain:

Exposure to HR in a fast-paced environment.
An in-depth overview of the the full range of Human Resources i.e. Talent Acquisition, Employee Relations, general HR admin and support, learning & development.
The ability to work collaboratively and contribute to the culture and employee experience.

The ideal candidate:

Has at least 1 years experience in a similar fast-paced role
Excellent attention to detail is crucial in this role
High level of proficiency with Microsoft Office Suite (Excel, Word and Power Point) and the ability to quickly learn new software systems
Must be fluent in spoken and written English
Good numeracy skills
Excellent interpersonal and communication skills (both verbal and written)
Is able to manage multiple tasks simultaneously, working in a fast paced environment
Ability to work off own initiative and self-manage
Displays a passion for creating a good employee experience
Positive attitude to work and is eager to learn and develop new skills
Is ambitious and willing to learn

Benefits:
Focus on development & progression, Bike to Work, Travel Tax Incentives, discounted city centre car parking, discounts on hotel accommodation, discounted health insurance, uniforms & items laundered with discounts on personal laundry/dry cleaning, staff food, employee assistance programme/well being support, reward programmes such as long service awards and staff recognition and incentives including Employee of the Month/Year, Refer a Friend bonus

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