Office Assistance Terenure / Templeogue Dublin - FULL TIME
At Safety Ireland Healthcare, we owe our success to people and processes. The office assistant provides vital support for both, so we’re currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.
Objectives of this role

• Ensure optimal use of equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout
• Coordinate internal and external resources for expediting workflows
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Achieve organizational goals while adhering to best practices

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Responsibilities

• Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Perform general administrative tasks, such as answering and directing phone calls; handling email, mailings, and deliveries; and coordinating meeting-room calendars
• Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas
• Order office supplies, stock supply stations, and ensure equipment is operable
• Maintain filing system, contacts database, employee lists, and inventories

Job Type: Full-time
Pay: From €14.00 per hour
Expected hours: 35 per week
Additional pay:

• Overtime pay
• Performance bonus
• Yearly bonus

Benefits:

• Company car
• Company pension
• Sick pay

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person
Reference ID: Office Assistance Terenure/Templeogue Dublin