Ireland Job Openings

GMG Mechanical Services Ltd

Office Assistant/Receptionist

FULL TIME & PART TIME

October 25, 2024

Job brief
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The tasks of the office administrator will include recruitment, wages,invoice processing, stationery ordering, general telephone duties, maintaining training records & qualification, managing all aspects of employee details, taking meeting minutes etc. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to company policies
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Assist colleagues whenever necessary

Requirements and skills

Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organisational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software

Job Types: Full-time, Part-time
Pay: From €14.50 per hour
Expected hours: 35 – 40 per week
Benefits:

On-site parking

Schedule:

Monday to Friday

Application question(s):

Sage Accounts Experience

Experience:

Microsoft Office: 5 years (preferred)
Administration: 3 years (preferred)

Language:

English (preferred)

Work authorisation:

Ireland (required)

Work Location: In person

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