Tern Business Brokers is a growing business brokerage firm specialising in selling businesses by connecting entrepreneurs and investors with exceptional business opportunities across Ireland and the UK.
We are seeking a highly organised and proactive part time Office Manager to support the daily operations. This position offers a unique opportunity to be part of a dynamic environment where you can shape processes and grow with the business.
Key Responsibilities
Office Management:

• Organise and maintain office operations, including filing systems and supplies.
• Manage the broker’s calendar, schedule meetings, and coordinate appointments.
• Handle incoming calls, emails, and correspondence.

Administrative Support:

• Prepare documents related to business sales, including confidentiality agreements and Information Memorandums.
• Assist in creating presentations, proposals, and marketing materials.
• Assist in putting together business sales listings, including drafting descriptions and gathering key details.

Client and Buyer Interaction:

• Serve as the first point of contact for inquiries, providing information and directing communications.
• Screen prospective seller and buyers using pre-defined questions to assess their suitability.
• Schedule meetings and track communication history.

Finance and Invoicing:

• Manage invoicing, expenses, and coordinate with external accountants.
• Monitor payments and maintain basic financial records.

Process Development:

• Assist in setting up processes and systems for the business as it grows.
• Develop and refine administrative workflows to improve efficiency.

· Other Duties:

• Carry out any additional tasks as required to support the broker and the smooth running of the business.

Key Skills and Qualifications:

• Experience in office management, administration, or a similar role.
• Highly organised, with the ability to establish efficient systems from scratch.
• Strong communication skills, both written and verbal.
• Ability to work independently and take initiative.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and basic accounting software.
• Experience in a business brokerage, finance, or real estate environment is a plus.
• Adaptable, resourceful, and willing to learn.

Benefits:

• Competitive salary based on experience.
• Opportunity to be involved in a growing business and shape its operations.
• Professional development opportunities.

Job Type: Part-time
Pay: €40,000.00-€42,000.00 per year
Expected hours: 20 per week
Benefits:

• On-site parking

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 2 years (required)
• Office: 4 years (preferred)

Work Location: In person
Reference ID: Tern561