The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

Position:

Position: Programme Coordinator
Reporting to: Education Team Lead
Department: Education Delivery
Contract: 18-Month Specific Purpose Contract
Salary range: €35,000
Closing date: 3 October 2024 at 17:00


Post Summary
RCPI is seeking to appoint a Programme Coordinator. The successful candidate will have primary responsibility for the management and delivery of Education Programmes which encompass courses and educational events for physicians and other healthcare professionals.




This candidate will work closely with a range of RCPI departments and external stakeholders including other healthcare related institutions.


Reporting Relationship
The Programme Coordinator will report to the Education Team Lead.


Standard Duties of the Post


Duties will involve, but are not limited to:

• Contribute to the development, maintenance, and management of blended learning education programmes.
• Effectively use the online system to set up courses, advertise and market them through the RCPI website and other appropriate communications media e.g mailchimp.
• Effectively use technology platforms to execute best in class educational courses and programmes including learning environments such as brightspace and video conferencing cloud- based platforms such as Zoom.
• Ensure all programme activities and course materials meet with relevant organisation and statutory policies and procedures e..g QQI
• Monitor participant admissions, registration & cancellation processes to ensure efficiencies and internal helpdesk to manage these queries.
• Prepare course materials for timely circulation to participants.
• Liaise and manage key stakeholders on all course/ programme matters from development to programme delivery.
• Provide full administration support to programmes including booking: rooms, catering, travel and accommodation and expenses management.
• Develop procedures and strategies to enable an efficient department.
• Support colleagues, as necessary at CPD courses.
• Evaluate, review and revise courses and programmes, including costs.
• Act as key contact for all correspondence relating to relevant programmes.
• Maintain all records relating to the education programmes.

Prepare weekly update and status reports.

Requirements:

Person Specification


Essential

• Educated to degree level or equivalent.
• English fluency.
• 2-3 years experience in a comparable role.
• Excellent organisational and inter-personal skills with skillful attention to detail.
• Strong collaboration and communication skills.
• Proven ability to work well with a team.
• Proven track record of achieving business goals.
• Excellent ICT skills with the capacity to maximise technology to increase efficiencies in processes and procedures.

Desirable

• Experience in a medical administration environment
• Experience in collaborating with clinical specialists.

Competencies

• Communication and Interpersonal
• Attention to Detail
• Stakeholder Management
• IT Literacy
• Problem Solving

Other information:

Why work with us


At the RCPI we value our employees and believe our talented team is the foundation of the Colleges success. That is why we aim to provide them with support and a range of benefits and services to create a work-life balance that suits you.:


Leave: We offer 21 days annual leave with an additional 3-4 college days to all our employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.
Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.
Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.
Pension: A defined contribution pension scheme of 3.33% Employee contribution and 6.66% RCPI contribution is offered to every employee upon completion of probationary period.
Flexible Benefit: Pro-rata €1,000 annual flexible benefit upon completion of a successful probatory period.
Life Assurance: 4 times your annual salary.
Learning & Development: We offer CPD options including study leave and unlimited access to Linked In Learning.
Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.


The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at suzanndonnelly@rcpi.ie.