Ireland Job Openings
PrepayPower
Support Operations Administrative Coordinator
Dublin
September 13, 2024
With almost 500 employees and growing, Prepay Power is the market leader for Pay-as-You-Go Electricity, Gas, and Broadband in Ireland.
Ranked as a top employer for five years in a row by Great Places to Work Ireland, we offer ambitious candidates a fast-paced and challenging work environment with enormous opportunities for growth.
Join us and become part of a dynamic, ambitious team putting control in the hands of our customers.
About the role
We are seeking a highly organized and proactive Administrative Coordinator to join our team. The ideal candidate will have experience in administrative roles, strong planning skills, ability to work on their own initiative, and to effectively liaise with internal teams and third-party suppliers to ensure timely and accurate oil deliveries.
Key Responsibilities
- Plan and Coordinate Oil Deliveries: Schedule and manage oil deliveries to ensure timely and efficient service.
- Liaise with Internal Teams: Work closely with other departments, to gather and relay information related to delivery schedules, and order status.
- Communicate with Suppliers: Establish and maintain relationships with third-party suppliers and service providers. Address any issues or delays promptly to minimize disruption to delivery schedules.
- Record Keeping: Maintain accurate records of all scheduled deliveries. Ensure all records are processed and filed in compliance with company policies.
- Data Management: Utilize company systems and MS Office Suite, particularly Excel, to track delivery metrics, analyse data, and generate reports as needed.
- Problem-Solving: Identify and resolve any issues related to deliveries, including scheduling conflicts, supply shortages, and logistical challenges.
- Compliance: Ensure all delivery processes comply with company policies.
- Process Improvement: Contribute to the development and evolution of current processes to increase operational efficiencies. Identify areas for improvement, propose solutions, and implement changes to enhance delivery performance and overall workflow.
- Proficiency in MS Office Suite: Strong skills in Microsoft Word, Excel, and Outlook are essential. Experience with Excel functions such as VLOOKUP, pivot tables, and data analysis is highly desirable.
- Attention to Detail: Exceptional accuracy in managing delivery schedules, records, and communication to avoid errors and ensure smooth operations.
- Self-Motivated: Ability to work independently with minimal supervision while managing multiple tasks and meeting deadlines.
- Organizational Skills: Excellent organizational and time-management skills to handle various responsibilities and prioritize tasks effectively.
- Communication Skills: Strong verbal and written communication skills for effective interaction with internal teams, suppliers, and clients.
- Problem-Solving Abilities: Capable of identifying issues quickly and developing practical solutions to ensure smooth delivery operations.
- Previous Experience: Experience in an administrative role is an advantage.
- Competitive salary & bonus structure
- Pension Contribution Scheme
- Prepay Power Health Insurance Group Scheme & EAP with Laya Healthcare
- Great career progression opportunities in a growing company with strong market growth
- Fast-paced and friendly team environment
- Continual training and development
- Annual leave, increasing with service.
- Prepay Power Staff Tariff
- Modern offices with excellent facilities in Sandyford and the flexibility to work remotely
- Established CSR, Wellness, and Social Committees, and great social events.
- Refer a Friend Scheme
- Tax Saver Travel Tickets & Bike to Work Scheme
Prepay Power is an Equal Opportunity Employer. We believe in treating all our employees, customers, and other stakeholders with dignity and respect.
We’re looking for diverse talent and creating an inclusive workplace that delivers exceptional, innovative services for our customers. We encourage applications from people with diverse backgrounds and experiences.
Prepay Power’s mission is to give people total control and complete transparency over their energy costs. Rather than the traditional market model of short-term discounts with significant contract terms, we help customers achieve long-term savings on their electricity, gas, and broadband by putting them in control.
Our approach is customer-driven. We provide an exceptional level of service, and this has been recognised by Trustpilot, where we are Ireland’s highest-rated energy supplier.
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