The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Your role

As an Administrator within the Information Security Office (ISO), you will be an integral part of our ISO team, reporting directly to the Chief Information Security Officer (CISO). You will support the ISO objective that information and data across all University areas are handled with integrity, confidentiality, and availability by fulfilling the following main activities:

• Coordinate and follow up on high-level formal meetings, including the Strategic Committee for Information Security, comprising the retro planning of topics based on statutory reporting schedules
• Organize and document the weekly security team meetings
• Assist with the development and implementation of new information security policies and their quality review
• Provide administrative support for legal requirements applicable to the university
• Assist in creating and maintaining internal procedures for ISO operations
• Administer, handle and process files related to the service and/or operational processes under minimal supervision
• Update and maintain complete and efficient files/records/databases
• Administer communication activities by creating, translating, sharing communication materials on behalf of the ISO
• Provide general support to the different team members, such as calendar and meeting management, diverse communications, purchase order process, invoice, and payment follow-up
• Assist diverse small projects related to information security activities

Your profile

• Bachelor’s degree or equivalent by work experience
• Strong interest in the information security topic; experience in this domain is a plus
• Fluency in English and French (in written and oral). Good understanding of German and/or Luxembourgish is a plus
• Strong interpersonal skills and an empathetic approach
• Service oriented and ability to find quick solutions to user’s requests or issues

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (Uni GR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.
All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.
General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Administrator
• Job Reference: UOL06705

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