Luxembourg Job Openings

Arendt & Medernach

Personal Assistant

Luxembourg

August 27, 2024

COMPANY

Arendt & Medernach

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.Given the ongoing development of our firm, we are currently recruiting:Personal Assistant Your role:Managing the time schedule of a Partner;Monitoring calendars to ensure that deadlines are met;Managing the Partner’s inbox on a daily basis, dispatching e-mails to the persons in charge and follow up on matters respecting priorities;Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external events/ meetings, venue organisation and preparation of required documents. Taking meeting notes;Assisting and coordinating of all administrative tasks related to one client portfolio. Maintaining and monitoring the entire life cycle of a client file from opening until closing. Supporting the person in charge of the file to coordinate the value chain;Ensuring that the allocated portfolio is in compliance with the firm’s rules and standards, such as the KYC process for example;Updating case software: obtaining and managing all correspondence related to the portfolio. Daily record keeping with electronic and hard copy. GED administration: filing of documents in accordance with the applicable document naming and version numbering convention;Updating CRM database precisely on a regular basis;Booking business travel arrangements.Your profile:You have a Bachelor’s Degree in Office Management or Business Administration;You have at least 3 years of proven professional experience as an administrative assistant in an international and fast paced environment;You have a service-oriented mind-set with the necessary eye for detail and problem solving skills;You have excellent time management skills, ability to multi-task and prioritise work;You are fluent in both written and spoken French and English;You are highly proficient in MS Office;You are able to work autonomously and as a team player;You are able to handle confidential information with discretion.We offer:Excellent career development opportunities with tailor-made internal training focused on both technical and soft skills;An entrepreneurial work culture where we promote talent & ideas;Multicultural, diverse teams encouraging collaborative work;The opportunity to work and interact within a wide network of specialists; and A hybrid working environment offering flexibility and the possibility to work from home.Arendt promotes equal opportunities and value each employee for what they bring to the community.For more information, please refer to our diversity and inclusion policy on our website.Interested?If you are interested in this job opportunity, we are looking forward to receiving your application.All applications will be treated confidentially.#A&MAbout Arendt Arendt & Medernach (A&M) is dedicated to providing top-quality legal services. Based in Kirchberg, A&M is the leading independent law firm in Luxembourg, representing local and international clients in all areas of Luxembourg business law.Arendt Regulatory & Consulting (ARC) is a team of experts from a diverse range of fields. Based in Kirchberg, ARC offers the opportunity to advise asset managers and servicers on their fund regulatory matters.Arendt Investor Services (AIS) acts as a regulated business facilitator. Supported by a team of experts in Hamm, AIS offers a full range of corporate, tax and funds services.Are you interested in this job opportunity?We are looking forward to receiving your application.All applications will be treated confidentially.Arendt collects personal data related to your application for employment. We will retain your personal data for a period of three years for your application and potential future employment opportunities. After this time, without any need for contact from your side, your information will be deleted automatically. However, should you wish for your personal data to not be kept for three years for potential future employment opportunities, you have the right to object by contacting us at hr@arendt.com

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