The Luxembourg Institute of Socio-Economic Research (LISER)

is recruiting a

Personal Assistant (f/m) – part-time (20h/week)

• Ref: 24-19
• Permanent working contract
• Part-time position (20h/week)
• On-site position based in Belval (Luxembourg)
• Start date: ASAP

The Luxembourg Institute of Socio-Economic Research (LISER) is looking for a professional, dynamic and skilled Personal Assistant to assist its Vice Executive Director.

Your Role

• Manage and optimise the Vice Executive Director‘s schedule, contacts, correspondence and travel arrangements, according to priorities and availabilities ;
• Assist the Vice Executive Director in the supervision of the doctoral training scheme and act as a point of contact for doctoral students in their daily requests and needs ;
• Handle and follow-up on incoming and outgoing emails as well as written correspondence ;
• Plan and prepare physical/virtual meetings or events and ensure appropriate follow-up (minutes, action plan, reminders);
• Draft or contribute to the drafting of various documents and letters ;
• Research, prioritise and respond to internal and external enquiries ;
• Deal with confidential correspondence and documentation ;
• Ensure timely delivery of deliverables and regular follow-up with stakeholders ;
• Handle with ad-hoc requests.

Your Profile

Education and experience requirements :

• BA in a related field or at least 2 years experience in a similar role; experience within a research environment is considered as an asset.

Competences :

• Strong administrative and organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail ;
• Demonstrated proactive approach to problem-solving , being flexible, efficient and service-oriented with a positive and constructive attitude ;
• Proven ability to handle confidential information with respect and discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response ;
• Very good knowledge of the Microsoft Office (Outlook, Word, Powerpoint, and Excel), Adobe Acrobat, and Social Media web platforms ;
• Strong written and verbal communication skills in English and French, German and/or Luxembourgish is an asset.

LISER particularly encourage female applicants to apply

What we offer

• A dynamic, international and stimulating work environment with attractive working conditions ;
• Flexibility in the organisation of the working hours and the possibility of teleworking ;
• Competitive remuneration according to the Collective Bargaining Agreement in force (half of a 13th month salary, meal vouchers, etc.) ;
• Investment in career support and development (trainings, seminars, participation to international meetings and conferences) ;
• 32.5 days of annual leave for a full-time contract.

How to apply

Please submit your complete application via https://jobs.liser.lu/ by including the following documents before September 1st, 2024 :

• CV ;
• Motivation letter detailing your expertise and interest in the position (1 page max) ;
• Copy of your last obtained certificate/diploma ;
• Contact details for two referees.

Deadline to submit applications: September 1st, 2024

Would you have any work-related question on the position, please contact Mrs. Jennifer LA SCHIAZZA at jennifer.laschiazza@liser.lu.

For administrative matters, please contact Mrs. Vanya KIROVA at recruitment@liser.lu.

Why LISER?

LISER is a publicly funded research institute located in Luxembourg and dedicated to applied empirical research in economic, social and spatial sciences. The Institute attracts top researchers from all over the world and high-level student training is a vibrant part of the Institute’s activities. LISER staff consists of approx. 200 employees, about 60% of the staff being researchers; mainly from the fields of economics, geography and sociology. The vision of the institute is to be a socio-economic research institute internationally recognised, focused on scientific excellence and societal impact, able to contribute through multi-disciplinary and intersectoral research, in an active and inclusive way to a sustainable and inclusive society at national and international level.

The institute is located on the new Belval campus in the south of Luxembourg (Cité des Sciences, Luxembourg), which hosts the University of Luxembourg and a substantial part of the country’s publicly funded research facilities, i.e. LISER, the Luxembourg Income Study (LIS) cross-national data centre, the Luxembourg institutes of Health (LIH) and of Science and Technology (LIST). Information on research in Luxembourg is accessible via the national EURAXESS platform.

LISER in an Equal Opportunity Employer