Luxembourg Job Openings
Société Générale
Transfer Agent - FOP (Settlement, Clearing, Dealing and Reconciliation) - CDD - M/W- H/F/X
Luxembourg
CONTRACT
August 28, 2024
Responsibilities
Mission:
You will be part of the FPS department covering Transfer Agent and Registration Aspects within SGSS Luxembourg where you will be part of the operational team processing settlement, clearing, dealing and reconciliation aspects (FOP) over-sighting the offshored activity. The Agent will be managing some tasks which the Senior Agent or Team Leader may delegate. As part of the team, the agent will need to display professionalism, integrity, flexibility (late shift if any), team spirit and team work.
The agent reports directly to the Team Leaders of the Fund Order Processing Service and provide support on various types of subjects.
Tasks and responsibilities:
You will be part of the FPS department covering Transfer Agent and Registration Aspects within SGSS Luxembourg where you will be part of the operational team processing settlement, clearing, dealing and reconciliation aspects (FOP) over-sighting the offshored activity. The Agent will be managing some tasks which the Senior Agent or Team Leader may delegate. As part of the team, the agent will need to display professionalism, integrity, flexibility (late shift if any), team spirit and team work.
The agent reports directly to the Team Leaders of the Fund Order Processing Service and provide support on various types of subjects.
Tasks and responsibilities:
-
Settlement and clearing activity management
- Able to process and perform oversight on the below outsourced activity to SG GSC India
- Processes and monitors daily manual payments through the various banking systems
- Monitor cash management in the Register tool
- Performs Foreign Exchange request
- Analyses reports and data compilation
- Sends daily and monthly reporting
- Handles and monitor manual settlement instructions, settlement reporting and related cash movements through the Clearing Platform
- Performs monthly share reconciliation with clearing houses and depositories
- Ensures daily deadlines are met in a multi-batch environment
- Ensures effective understanding of specific process and strict adherence to relevant procedures
- Liaise with clients or Investors when requested
- Participates to testing and training when required
- Answers daily queries in a timely manner liaising with other departments and external parties
-
Dealing activity management
- Receive and place manual transactions received from shareholders (subscriptions, redemptions, switches and transfers) in the transfer agency system, according to procedures in place
- Manage the SWIFT queues and ensure the SWIFT repair messages are processed within the funds trading cut-off times
- Ensure daily deadlines are met in a multi-batch environment
- Ensure effective understanding of specific process and strict adherence to procedure
- Accurate and Error free processing is expected
- Handle internal and external queries in a professional and timely manner
- Chase clients and internal departments when requested in the case of a query management
- Participate in periodic audits, Compliance and Risk sample checks
- Act as point of reference for colleagues
- Ensure effective compliance and controls in own area
- Prepare / Update procedures and checklists in cooperation with the team leader
- Escalate any issue to Team Leader, suggesting resolution where possible
-
Reconciliation activity management
- Executes daily reconciliation of TA bank accounts
- Conducts analysis's and ensures the optimization of existing processes
- Research and queries resolution in relation to outstanding reconciliation items, liaising with other departments and external parties
- Analyses reports and data compilation
- Participates to testing and training when required
- Conducts analysis's and ensures the optimization of existing processes
- Answers to the Management requests and expectations
-
Reporting and projects participation in the respect of policies and procedures
- Carries on reporting activities for clients and investors
- Produces monthly KPIs / Permanent Supervision within the agreed deadline
- Ensures reporting tasks are provided within the agreed deadline
- Participates in periodical audits, Compliance and Risk sample checks
- Ensures process is applied according to procedures in place
- Has and promotes a positive attitude towards internal policies, procedures, and controls
Profile required
Operational skills
- Good level of English, and you are fluent in French
- Academic formation (such as BAC+3)
- You have been part of a TA, a Management Company or a Bank for at least 3 years ideally, in Luxembourg
- You are used to service funds, or you have had a first experience working in the Fund industry
- Ideally, you are comfortable with the MFGI and Swifts
- Good organizational skills
- Analytical mind
- Client orientation
- Communication skills
- Team spirit
- Position not submitted to MIFID II
Why join us
Société Générale Luxembourg is a multi-category bank offering every employee the possibility to have several careers in a professional career path. Internal mobility and training are two core areas we focus on, in a dynamic, prosperous and evolving context.
Our Recruitment process:
The short-listed candidates will be invited to perform a reasoning test, a personality questionnaire and to one or more face to face interviews in order to discuss about their experience, skills and values. In order to finalize the recruitment process, the selected candidate will have to present a certain number of supporting documents before his integration (copy of diplomas, proof of previous jobs, and possibly an extract of the criminal record (bulletin n ° 3 for the Grand Duchy of Luxembourg).
Our Recruitment process:
The short-listed candidates will be invited to perform a reasoning test, a personality questionnaire and to one or more face to face interviews in order to discuss about their experience, skills and values. In order to finalize the recruitment process, the selected candidate will have to present a certain number of supporting documents before his integration (copy of diplomas, proof of previous jobs, and possibly an extract of the criminal record (bulletin n ° 3 for the Grand Duchy of Luxembourg).
Business insight
We offer our employees a working environment adapted to the evolution of the business lines; this translates in two key words: remote working & agility (depending on the department).
“Building together, with our clients, a better and sustainable future through responsible and innovative financial solutions”.
Our CSR strategy is at the heart of our DNA and the Group wishes to position itself as one of the key players in the fight against climate change by supporting customers in their energy transition. In Luxembourg, our international environment offers us tremendous diversity within our teams, for which we guarantee equal opportunities.
Our open-innovation lab #Leplateaulux, in connection with the Luxembourg innovation ecosystem, allows our employees to benefit from proximity with external start-ups and internal project developers.
Société Générale Securities Services (SGSS), the Securities business line of Société Générale Group, is one of the main Administration and Custody actors for mutual funds in Luxembourg. We offer a complete range of services for institutional clients: liquidity management, compensation, depositary and conservation services, funds administration and asset servicing, transfer agent and issuer services.
“Building together, with our clients, a better and sustainable future through responsible and innovative financial solutions”.
Our CSR strategy is at the heart of our DNA and the Group wishes to position itself as one of the key players in the fight against climate change by supporting customers in their energy transition. In Luxembourg, our international environment offers us tremendous diversity within our teams, for which we guarantee equal opportunities.
Our open-innovation lab #Leplateaulux, in connection with the Luxembourg innovation ecosystem, allows our employees to benefit from proximity with external start-ups and internal project developers.
Société Générale Securities Services (SGSS), the Securities business line of Société Générale Group, is one of the main Administration and Custody actors for mutual funds in Luxembourg. We offer a complete range of services for institutional clients: liquidity management, compensation, depositary and conservation services, funds administration and asset servicing, transfer agent and issuer services.
We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.
Reference: 24000L7P
Entity: SG Luxembourg
Starting date: 2024/10/01
Publication date: 2024/08/28
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