REPORTS TO: Executive Director/Managing Director
Role Purpose:
The Finance & Administration Manager has the prime responsibility for ensuring that the resources of the Companies managed in such a way as to effectively accomplish results at operational level. The role is responsible and accountable for the day-to-day financial management and reporting of Company’s financial performance, and for supporting effective administration at Company’s. The job holder will work closely with Manager’s to ensure that all financial management and administrative activities support Company’s overall strategic performance and achievement of its objectives.
Key duties and responsibilities
· Financial planning, Budgeting and Budget control:
The job holder will provide leadership for financial management at the Company’s and ensure proper financial planning and budgeting for Company’s resources, as well as budget controls to ensure that resources of the Companies are utilized effectively and efficiently to achieve the desired results with available resources.
· Resource and Treasury:
The job holder will provide technical support to the management team and Company’s in shaping the resource mobilization strategy and support implementation of resource mobilization plans to raise resources for the Company’s. In addition, the job holder will put in place a management system to guide management of any loan/ funding received by the Company’s and any other financial management systems to facilitate tracking and accountability for other sources of funds sourced by the Company’s.
· Compliance and internal controls system:
The job holder will ensure that the Company’s implements a robust internal control system to safeguard the resources available to the Company’s, ensure full compliance with legal and regulatory requirements, as well funding requirements of the Company’s, and achieve value for money in utilization of Company’s resources.
· Accounting and Financial reporting:
The job holder will ensure that the Company’s has proper accounting processes, systems and books of account, and provide regular financial reports and financial statements as required for the Company’s.
· Risk Management:
The job holder will ensure the Company’s has an appropriate risk management framework and ensure proper mitigations and monitoring of the identified risks to minimize their impact on the operations of the Company’s.
· External audits:
The Job holder will provide leadership in coordinating and facilitating all external audits and will support the manager to ensure that audit recommendations are followed up and addressed timely.
· Administration:
The Job holder will support the administrative tasks at Companies, including overseeing procurement and human resource management at the Company’s.
· Perform other work-related ad hoc duties as may be requested by the supervisor from time to time.
Expected Outputs/ Deliverables
· Technical advice to Director and Management team
· Robust internal control system, procurement, HR and administrative guidelines and tools
· Proper accounting tools and financial reporting system
· Draft budgets for the Company’s
· Monthly Financial reports
· Contracts and agreements
· Negotiations with vendors
· Company’s Payroll
· Monthly Tax returns and other compliance reports
· Efficient stakeholder engagement
· Regular Audits
· Proper record keeping (Accounts, HR, procurement, administration)
· Representation of the Company’s
· Risk management framework and tools
Educational Requirements
· A Master’s Degree in Accounting/ Finance or Master’s degree in Business Administration, or a related field from a recognized institution.
· Bachelor’s degree in Commerce, Accounting, Business Administration or a related field with honors from a recognized institution.
· Full professional accountancy qualification (for example CPAR, ACCA etc)
Related Job Experience
· 5-10 years progressive experience in financial management in medium large size donor faded organizations. At least 5 years’ experience in a supervisory role.
· Proven expertise in developing and implementing financial controls and processes.
· Demonstrable experience in managing funding rules and regulations.
· Demonstrated ability to manage grant operations.
· Extensive knowledge of international financial reporting standards and other accounting best practice.
· Comprehensive knowledge and experience in budgeting and forecasting for business operations.
· Reasonable experience in financial management systems development donor reporting.
· Familiarity of usage of databases and Microsoft Office.
· Proven experience to manage and engage teams for delivery of results.
Required Technical Knowledge/Skills
· Project management
· Proposal writing
· Planning and Budgeting
· Finance and accounting
· Report writing
· Fund management
· Results monitoring
Required Behavioral Skills
· Analytical thinking and problem solving
· Excellent decision-making
· Assertiveness
· Entrepreneurial thinking
· Project management
· Transparency and accountability
· Integrity
· Teamwork
· Innovativeness
· Self-drive
Terms of Employment and Remuneration
· You will sign an employment contract
· The work will be carried out in Peninsular and East Malaysia (There may be instances where local/international travel is required).
· Competitive salary with comprehensive healthcare benefit.
If you are interested in exploring this opportunity further and your qualifications and experience match the requirements for any of the roles, please complete and submit your application.
All applications must be submitted to azizatul.sharifah@norlanpetroleum.com
*Please note that only shortlisted candidates will be contacted.
Job Type: Full-time
Pay: RM3,000.00 - RM6,000.00 per month
Benefits:

• Health insurance

Schedule:

• Fixed shift