ORGANISATIONAL CONTEXT

FUNCTIONS AND DUTIES

• Assist in planning, coordinating and monitoring project activities;

• Contribute to the drafting of projects reports;

• Maintain and update project documentation, files, and records;

• Prepare and distribute documents such as agendas, communication materials and presentations;

• Compile management information; track and monitor timelines and collect, check and validate information, documentation and data;

• Update information on internal and external websites;

• Handle routine inquiries regarding project activities and progress;

• Schedule and help organise project-related meetings and events;

• Carry out general support activities and make logistical arrangements;

• Perform any other duty in the area of competence as assigned by line management.

FUNCTIONS AND DUTIES

REQUIREMENTS - ELIGIBILITY AND SELECTION CRITERIA

• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by the applicable laws on military service;

• Produce appropriate character references as to his or her suitability for the performance of the duties;

• Be physically fit to perform the duties pertaining to the position (prior to appointment the successful candidate will be medically examined by one of the institution’s medical officers in order that the institution may be satisfied that the candidate fulfils the requirements of Article 12(2)(d) of the Conditions of Employment of Other Servants of the European Union (CEOS);

• Produce evidence of a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties.

REQUIREMENTS - ELIGIBILITY AND SELECTION CRITERIA

• Very good communication skills in English, both orally and in writing;

• Very good drafting skills.

• Keen eye for detail with the ability to maintain standards of accuracy under pressure of tight deadlines;

• Good analytical and problem-solving skills including the ability to anticipate potential problems, determine and implement solutions;

• Competent user of Microsoft Office applications (MS Word, Excel, Power Point and Outlook) and the internet.

• High degree of commitment and flexibility;

• High level of customer and service-orientation.

• Good administrative and organisational skills.

SELECTION PROCEDURE

COMPENSATION, TERMS AND CONDITIONS

COMPENSATION, TERMS AND CONDITIONS

Security screening and certificate of good conduct
Candidates who have been recruited to a post at Europol are required to furnish a valid certificate of good conduct before the start of their employment. The certificate of good conduct must be provided to Europol prior to the signature of the employment contract. The certificate of good conduct must be issued by the relevant authorities of the country of nationality of the candidate and must not be older than three months at the time of submission to Europol. Europol reserves the right not to proceed with the signature of the contract based on the content of the certificate or if the candidate fails to provide the certificate to Europol.
The certificate of good conduct does not substitute a valid security clearance required for all Europol staff at the level indicated in the vacancy notice. Failure to obtain the requisite security clearance before the expiration of the probationary period may be cause for termination of the employment contract.
Candidates who currently hold a valid security clearance at the level indicated in the vacancy notice or above do not need to obtain a certificate of good conduct or a new security clearance and must provide a copy of the current security clearance certificate to Europol prior to the signature of the employment contract. Europol shall verify and confirm the continued validity of the security clearance. In case Europol determines that the security clearance is not valid, the candidate will be required to provide a valid certificate of good conduct prior to the signature of the employment contract. Europol may at any time terminate the employment contract if the result of the security screening is not positive and the necessary clearance level is not granted or extended.
The requested level of security clearance for this post is: CONFIDENTIEL UE/EU CONFIDENTIAL.
For further information on terms and conditions, please consult the EUSR/CEOS available on Europol’s website Europol’s website.

ADDITIONAL INFORMATION

Privacy Notice
Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC, applies to the processing of personal data carried out in the process of selection and recruitment of staff at Europol, following the application of this Regulation to all administrative personal data held by Europol in accordance with Article 46 of the Europol Regulation.
For additional information, please consult the applicable privacy notice available on Europol’s website, also inserted in the EUROPOL RECRUITMENT GUIDELINES.


Statutory obligations upon leaving the service
Pursuant to Article 16 of the EUSR, EU officials and, by analogy, contract agents continue to be bound by the duty to behave with integrity and discretion as regards the acceptance of certain appointments or benefits after leaving the service. Those staff members intending to engage in an occupational activity within two years of leaving the service shall inform their institution, so that it may take an appropriate decision in that respect. In cases where the intended activity is related to the work carried out by the staff member during the last three years of service and could lead to a conflict with the legitimate interests of the institution, the decision to be taken may include forbidding the staff member from undertaking it or giving its approval subject to any conditions it thinks fit.
In case of further questions please call +31 (0) 70 302 5066 or +31 (0) 70 353 1897.