Fund Management Administrative Assistant

We are searching for an experienced Fund Management Administrative Assistant at our Netherlands facility.
About the Programme:
The Challenge Fund for Youth Employment (CFYE) is a 7-year and €135 million programme funded by the
Netherlands’ Ministry of Foreign Affairs, that aims to create a prosperous future for 230,000 young women
and men in the Middle East, North Africa, Sahel & West Africa and Horn of Africa regions. The Fund supports
initiatives in 11 countries which offer youth, in particular young women, opportunities for work that is
demand-driven and productive, offering a stable income and safe working conditions, and that is contributing
to their personal development and social protection.
Private sector, civil society and knowledge institutions have been invited to submit proposals geared to
scalable solutions for creating more and better jobs and income generating opportunities for youth. Solutions
will focus on an integrated approach that addresses the shortcomings on the demand side (jobs) and supply
side (skills) and bridging the mismatch between these two in the labour market.
Role Overview:
The Fund Management (FM) Team is a central unit responsible for the Fund’s core design and implementation
process. The team acts as an advisory role to guiding decision making as it relates to selection, implementation,
and performance management. The Fund Management Team ensures alignment of tools and processes that
govern the implementation of the fund consistently across the CFYE portfolio, considering the specifics of
the different country contexts. The team also ensures that different levels of compliance are addressed and
appropriately managed where relevant.
This role is a support function aimed to help the smooth functioning of the fund management team to handle
increased workload and prevent bottlenecks. The role is responsible for stepping in to assist with timesensitive or high-priority assignments across the different team members (FM Specialists and FM Manager).

Below are specific phases where the Fund Management Administrator will be supporting during the lifetime of
contracted projects:
A] Due Diligence (DD):

• Collaborate with FM specialists to ensure that Implementing Partner’s (IP) due diligence improvement

plan requirements are met when scheduled.

• As needed, coordinate responses to delays and issues that arise due to non-responsiveness to DD

improvement plan requirements. B] Contracting:

• Support FM team with execution of Contract Amendments.
• Support FM team with timelines / due dates of contractual special conditions.

C] Project Implementation:

• Support the FM Specialists to conduct regular data collection on IPs with regards to specific indicators

related to Fund Management.

• Where IP volumes are high, support FM Specialists with review of validation documents.
• Maintain a comprehensive database for all Spot-check, Performance Plans, Due Diligence

improvement plans, and action points related to Special Conditions, including associated deadlines.

• Assist with reviewing IP budgets, focusing on compliance with CFYE guidelines for budget spending

and tracking (thresholds / depreciation of capital expenditure etc.).

• Oversee and update the Fund’s Tools repository to ensure resources are current and accessible.
• Following the conclusion of quarterly/annual reviews with IPs, support with the processing of fund

transfer requests to ensure funds are disbursed to IPs in a timely manner. Where needed, monitor
payment delays or re-routes accordingly. D] Project Close-Out:

• Where necessary, support the FM team to coordinate with the Finance team on the status of the end-of project audit.
• Once the audit is completed, support the FM Specialists to conclude the actions based on the auditor’s

findings.

• Support the FM Specialist in ensuring the project’s final status is closed and all contractual matters are

concluded, with accurate record-keeping. E] Miscellaneous:

• Develop and maintain the Fund’s shared calendar for inputs.
• Step in to cover for other team members when on leave, or as and when needed.
• Support as needed in cross-learning tasks across team members.
• Support with new cross-cutting FM assignments as requested by Fund Manager or FM Specialists.
• Contribute to upholding operational protocols and standards by identifying potential gaps and supporting

the establishment of effective processes.

• Assist in the continuous improvement of contractual and project management delivery processes, manuals,

and tools, ensuring they are suitable for their intended purpose.

• Help communicate updates on protocols, standards, processes, and tools to the Country Teams as necessary.
• Support FM Specialists in taking notes during meetings.
• Stay informed about challenges and opportunities that promote collaboration with other CFYE workstreams

to enhance IP performance. Team Positioning and Reporting:
The FM team forms as a closely cooperating team with the other Delivery teams of the Fund: Country
teams, the Technical Assistance team, Strategy & Social Impact Team. The FM team also works very closely
on an on-going basis with key CFYE support workstreams; namely the Results, Data & Impact and Finance &
Operations Teams to ensure efficient, streamlined (consistent) and continuous improvement of projects’
delivery.
CFYE takes a Team of Teams approach. While you will report to a Manager in the Fund Management team,
you may at times also be required to work with other teams for ad hoc support requests, where you may
have specific assignment managers based on specific tasks. Your role will be critical in ensuring the success
of the FM Team to deliver quality and timely tasks. In the Team of Teams approach, we rely on a two-way
stream of engagement between the manager and the employee
Desired Profile & Qualifications:

• This position entails extensive coordination within the FM team, with openness to learning.
• Self-organisation and methodical thinking are preferred.
• Ability to multitask and work collaboratively in multidisciplinary and multicultural teams.
• The role requires a certain level of knowledge working with and operationalising key online tools –

even if limited knowledge. Such tools are Microsoft Share Point, Planner, Teams, Salesforce, Mural,
Miro.

• Strong attention to detail.
• Excellent communication and presentation skills in English.

Position Details:

• The preferred location for the role is Netherlands-based and applicants must have the right to work

in the Netherlands. Remote work is possible as an exception.

• The contract will follow the standard 1-year duration, with very likely possibility of extension for the

full programme duration if necessary.

• This is an entry-level / junior position.
• The role is preferred at 80% (4 days a week), with 100% (5 days a week) also considered

Deadline: 7 October 2024
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.