Job Description: Research Internal Funding Coordinator
Position Purpose: The Research Internal Funding Coordinator is responsible for the setup,
administration and maintenance of a robust and transparent internal
process related to internal research funds within Massey University. They
are responsible for leading ongoing development, modifications, and
maintenance on behalf of the Provost, for the suite of Internal Research
Funds managed by Research Operations.
Department: Research Operations
Location: Manawatū
Reports to: Manager Research Systems, Reporting and Finance
Responsible for: Nil
Delegations: Nil
Job Title: Research Internal Funding Coordinator

• Research Operations management team

• The Provost

• Research & Enterprise staff

• Library, Information Technology Services, Strategy & Research

Office, Finance, People and Culture

• Research Directors and Business managers across the colleges

• Academics and Professional staff in the wider University.

Massey University: We are a world-leading university in many academic disciplines and fields
of research. Our point of difference is research that is connected to
community and industry. Our researchers are developing expertise and
skills to advance human knowledge and understanding. Working together
across disciplines and locations, we solve national and global problems
through fundamental, applied and interdisciplinary research, while
culturally and artistically enriching our world.

We are deeply committed to being a Te Tiriti-led university,
demonstrating authentic leadership in contemporary Aotearoa New
Zealand as we uphold Te Tiriti o Waitangi, the founding document of our
nation, and its principles through our practice. We embrace this not just
as an obligation but as a real opportunity for the nation and its people.

Our educators are preparing a new generation of global leaders. Our
students are diverse and are attracted to Massey because they want to
achieve their personal goals or make their mark in the world.
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They experience world-class learning that recognises their intellectual and
cultural strengths, expands their horizons and prepares them to
contribute to a rapidly transforming world with skills, critical and creative
thinking and leadership.
We will be renowned for our passion and caring attitude. All Massey
campuses will be innovation ecosystems, acting as magnets for smart
enterprises. Wherever we are, we will operate in partnerships founded
on respect, trust and mutual benefit. Massey is not only defined by what
we do, but by how we do it.
About this area Part of the Provost’s portfolio, Research Operations consists of around 30
staff in four teams providing services to support Massey’s researchers
and research systems: Research Innovation and Impact; Research
Systems and Reporting, Legal Services and Research Finance. We caretake
pre and post-award research proposals and funding; run internal research
award and finance processes; administer research-associated
committees, policies and procedures, data management and analysis; and
provide legal advice to protect Massey’s interests.

Massey core capabilities
At Massey we are Tiriti-led, upholding Te Tiriti o Waitangi principles through our practice, we:

• Demonstrate awareness of Te Tiriti o Waitangi and its contribution to Aotearoa New Zealand

society.

• Understand the relevance of Te Tiriti o Waitangi in relation to the work of the University and

the people we serve.

• Embracing Te Reo in relevant and practical ways in our workplace interactions and engagement

with external stakeholders, giving expression to Tikanga Māori and protocols that
demonstrates that we respect and value Māori conventions in appropriate settings.

At Massey we work together with mutual respect and caring. we:

• Act with integrity and trustworthiness and give credit to others for the work they do.
• Work cooperatively and inter-dependently to foster and promote the One University approach.
• Share knowledge and communicate professionally with courtesy and mutual respect.
• Are ethical in all transactions, working within the parameters of our policies and procedures.
• Are direct, truthful and maintain confidentiality.
• Seek to understand and appreciate our differences.
• Keep ourselves and others safe; work together to embrace with the University's health, safety

and wellbeing policies, procedures and programmes; display commitment by actively
supporting all safety and wellbeing initiatives: and by actively engaging in health and safety
improvement opportunities.



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At Massey we are future-focused, results- oriented and strive for excellence. we:

• Take ownership and responsibility for delivering results to support achievement of University

objectives.

• Provide the best quality services to our customers (internal and external) ensuring our

students/ stakeholders are at the heart of everything we do.

• Deliver or support world-class research, teaching and learning and citizenship.
• Take personal responsibility for our performance, take pride in doing our job well, and commit

to ongoing personal and professional development.

• Are motivated and create a positive working environment where our values are reinforced.
• Anticipate and respond with agility and resilience to the changing needs of the University and

the communities we serve.

• Seek ways to improve our services to deliver in an efficient and effective way.
• Embrace technology and apply this innovatively to better meet the needs of those we serve.
• Challenge ourselves to reach our potential and help bring out the best in others.
• Understand how what we do contributes to the objectives of the University.

Accountabilities

• Coordinate reporting requirements for Internal Research Funding.

Communication and • Establish and maintain effective and productive working relationships
Relationship with Research Operations, and across the University.
Management • Develop written and oral meeting communications including University-
wide announcements, agendas and minutes for Internal Research
funding assessment committees, and communications, letters and
support to applicants, that show a clear and complete understanding
through careful listening and analysis.

• Facilitate strong communication channels between the team and key

stakeholders.Other • Other duties as required.

Qualifications and Experience
Qualifications: A tertiary qualification is desirable.
including customer engagement.


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• Proficiency in Microsoft tools including Power Apps, Share Point and

Excel.

• An understanding of academic research activities and processes.
• An understanding of assessment methods and processes relating to

managing proposals submitted to contestable funding.

Capabilities - Behaviour
minutes that show a clear and complete understanding through careful
listening and analysis.

• Able to present information clearly, concisely and logically. Varying

content, style and form to suit the subject and audience.

• Conducts discussions in a respectful manner that are sincere and fully

expressed.

• Communicates in a timely manner using the appropriate style and method.

Management and
relationships across the University.
Teamwork
Essential • Knowledge share and contribute positively to the team environment to
allow individual and team goals to be met.

• Display excellent social skills with an ability to operate with diplomacy, tact

and empathy.

• Able to build and maintain strong and collegial relationships across the

University.

• Comfortable working autonomously and across multiple teams and

business areas.

• Actively identify opportunities for change and contribute to the ongoing

development and enhancement of processes in Research & Enterprise.

• Team focused while able to exercise individual motivation and initiative.

Attention to
Detail • Able to present information that shows a high degree of attention to detail
academics and other stakeholders.

• Can multi-task, prioritise, meet deadlines and step up and undertake

unfamiliar activities where required.

• Highly organised and able to work to targets as well as ability to work

calmy, efficiently and effectively under pressure.
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Capabilities - Technical
Digital Skills • Demonstrate knowledge and experience in the use of Microsoft Office
Essential software including Share Point, Power Apps and Excel.

Analytical • Excellent problem solver and solutions focused.
Thinking • Logical thinker who asks the right questions.
Essential
Pre-employment checks
Essential • Requirement to pass a Criminal and Traffic Convictions (Security)
Check performed by the Ministry of Justice.


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