Nigeria Job Openings

iMMAP

Admin and Security Assistant - Sokoto

Sokoto

FULL TIME

September 25, 2024

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[1422] Admin and Security Assistant - Sokoto

Admin and Security Assistant - Sokoto

APPLY

Country

Nigeria

Duty Station

Sokoto - Nigeria

Type

Full Time

Status

National Employee

Organization

i MMAP Inc.

Opening Date

25 September 2024

Closing Date

09 October 2024

Languages :

English

Organization

i MMAP Inc. is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. i MMAP Inc.’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

Background

i MMAP Inc. Program in Nigeria started late 2016 and was designed to support the response to the ongoing crisis in in the Northeast of the country, by strengthening the information management (IM) capacity of the responders within the different humanitarian sectors. The target beneficiaries of this program are the humanitarian partners (who are all sectors’ members) and the United Nations Office for Coordination of Humanitarian Affairs [UNOCHA] in its mandated inter-cluster coordination role.
With support from the USAID Bureau for Humanitarian Assistance, since March 2021, with the collaboration of the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), i MMAP Inc. established the Humanitarian Information and Analysis Unit (HIAU) in the BAY region to support the collective initiatives and intersectoral information management demands and requests.
i MMAP Inc. in late 2024 is scaling up its support to the crisis-affected states of the Northwestern region of Nigeria. This expansion aims to address the evolving humanitarian needs and information management gaps in the region by strengthening the information management (IM) capacity of the responders within the different humanitarian sectors and actors
The Admin & Security Assistant will assist with Administrative and Security needs in the Northwest.

Description of Duties

Administration and Asset Management

Coordinate the logistics and transportation process for staff movement.
Provide logistical support to the organization and preparation of all workshops, meetings, and events.
Perform all the logistical tasks as assigned.
Ensure that suppliers provide proper documentation for goods and services provided to i MMAP Inc. and make sure purchases are done in line with our procurement guidelines.
Ensure administrative briefings for new staff in the Northwest (NW).
Follow up on assets monitoring in the i MMAP Inc. Northwest (NW) office on monthly basis.
Ensure that the asset register is updated when procuring and disposing of assets.
Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
Perform other administrative duties as assigned.

Security

Implement and uphold the highest security standards and Northwest (NW) contingency plans to ensure staff safety. This includes monitoring local security conditions, making recommendations to the Country Security Advisor (CSA).
Monitor NW security, conduct risk assessments, enforce security procedures, and offer timely advice to staff and management.
Maintain contacts with relevant authorities and compile NW threat analyses, incident reports, and routine security updates to the CSA.
Coordinate with the Country Security Advisor regarding security incidents, threats and other safety and security related issues.
Assist in implementing safety and security policies and standard operating procedures (SOPs) outlined by the CSA.
Ensure compliance with i MMAP Inc.’s global operating principles and risk management policies.
Conduct security induction briefs for new staff and visitors when necessary.
Perform and submit Site and Route Risk Assessments for i MMAP Inc. staff’s regular locations, including field sites.

Requirements

Education

University an Institute degree in business administration, security or relevant field

Experience

With at least 3 years' work experience in Security and Administration field.

Soft skills

Flexible and adaptable to adjust to changing priorities, demands, and work environments.
Ability to work independently while under pressure and during long hours.
Excellent work habits with a willingness to work in a multi-cultural environment.
Excellent organizational skills, including proven ability in administration, security and logistics.
Excellent communication skills, including drafting documents.
Observation, able to pay close attention to details and observe the environment and behaviors.

Programmes

Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.

Guiding Principles

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and i MMAP Inc.’s policies, procedures, and values at all times and in all countries.
i MMAP Inc. has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
Female candidates are strongly encouraged to apply.
Indigenes of the Northwest region are strongly encouraged to apply.
i MMAP Inc. is an Equal Opportunity Employer regardless of background.

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