Nigeria Job Openings
AnneMarthas Global Services Limited
Executive Assistant
Lagos
FULL TIME
August 26, 2024
Anne Marthas Global Services Limited is a Human Resources recruitment, outsourcing, management and advisory company located in Lagos, Nigeria. With a growing reputation for being the all round HR management strategic partner for new and existing companies.
We are recruiting to fill the position below:
Job Position: Executive Assistant
Job Location: Ilupeju, Lagos
Employment Type: Full-time
Job Description
Marketing and Operations Support:
N150,000 Monthly.
Method of Application
Interested and qualified candidates should send their CVs to: ademidunlana@gmail.com using the Job Position as the subject of the mail.
We are recruiting to fill the position below:
Job Position: Executive Assistant
Job Location: Ilupeju, Lagos
Employment Type: Full-time
Job Description
- This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks simultaneously.
- The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of responsibilities.
Marketing and Operations Support:
- Administrative Tasks: Assist the Managing Director with daily administrative tasks, including email management, phone calls, and correspondence.
- Campaign Coordination: Coordinate marketing campaigns from planning to execution and tracking results.
- Client and Partner Management: Maintain communication with clients, partners, and vendors, ensuring high levels of satisfaction and effective collaboration.
- Presentations and Proposals: Prepare and edit marketing presentations, proposals, and reports to support business development efforts.
- Market Research: Conduct market research to analyze trends, competitors, and customer insights to inform marketing strategies.
- Operational Oversight: Oversee operational activities, ensuring they align with the company's strategic goals.
- Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements, including preparing meeting agendas and taking minutes.
- Program Administration: Provide administrative support for the foundation’s educational programs, including coordination with schools, teachers, and volunteers.
- Event Organization: Assist in organizing fundraising events, managing logistics, and ensuring successful execution.
- Donor Relations: Maintain and update records of donors, donations, and expenses, ensuring accurate documentation and reporting.
- Communication: Draft and distribute newsletters, press releases, social media updates, and other communication materials to promote the foundation’s activities.
- Calendar Management: Assist in managing the Managing Director’s personal and professional calendar, ensuring efficient time management.
- Literary Project Support: Provide comprehensive support for the project, including conducting research, organizing manuscript drafts, and assisting with editing.
- Writing Schedules: Create and manage writing schedules, ensuring deadlines are met and progress is monitored.
- Marketing and Sales Coordination: Schedule and coordinate activities related to the marketing and sales of the literary project once it is completed.
- Personal Tasks: Handle personal errands and tasks as needed to support the Managing Director’s daily activities.
- Confidentiality: Manage confidential and sensitive information with the utmost discretion and professionalism.
- Project Management: Take on special projects as assigned by the Managing Director, ensuring timely and successful completion.
- Travel Arrangements: Coordinate domestic and international travel arrangements, including booking flights, accommodation, and transportation.
- Office Management: Oversee office supplies and inventory, ensuring the office operates smoothly and efficiently.
- Financial Tasks: Assist with basic financial tasks such as expense reporting, budget tracking, and invoice management.
- Relationship Building: Build and maintain strong relationships with internal and external stakeholders, representing the Managing Director in a professional manner.
- Event Planning: Organize and manage company events, meetings, and social gatherings, ensuring all details are handled meticulously.
- Bachelor’s Degree in Business Administration, Marketing, Communications, or a related field.
- Minimum of 3 years of experience as a personal assistant, executive assistant, or in a similar role.
- Ability to work independently and as part of a team.
- Discretion and trustworthiness in handling confidential information.
- Flexibility and adaptability to changing priorities and schedules.
- Strong organizational and multitasking skills, with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
- Experience in the advertising or marketing industry is a plus.
- Attention to Detail: Ensures all tasks are completed accurately and efficiently.
- Time Management: Prioritizes tasks effectively to meet deadlines.
- Problem-Solving: Identifies and addresses issues proactively.
- Interpersonal Skills: Builds strong relationships with stakeholders and team members.
- Creativity: Brings innovative ideas to support marketing and foundation activities.
- Proactivity: Anticipates needs and takes initiative without waiting for instructions.
- Writing and Reading Literary Works: Brings innovative ideas to support creation of literary project and its activities.
N150,000 Monthly.
Method of Application
Interested and qualified candidates should send their CVs to: ademidunlana@gmail.com using the Job Position as the subject of the mail.
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