Pakistan Job Openings
CARE International in Pakistan
Finance Officer (Emergency)
Bahund Sindh
August 23, 2024
Posted date
23rd August, 2024
Last date to apply
4th September, 2024
Country
Pakistan
Locations
Sindh or Balochistan (TBN)
Category
Development Sector
Type
Contractual
Position
1
CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE Pakistan (CP) has been at the forefront of responding to major disasters and implementing a wide range of development projects. CARE Pakistan operates through its local partners and engages with a variety of stakeholders, making collaboration a cornerstone of its work across the country.
Job Summary:
This position is responsible for accounts payable, general ledger, cash management, accounts receivables, vendors taxation, staff final settlement and banking modules of the people soft, data entry operations, common cost allocation pools, internal claims and part of treasury functions.
The post holder has the main responsibility for vendors’ payments, bank reconciliation in adherence to the GAAP principles and CIP policies and procedure while ensuring accuracy and completeness of documentation. S/he is responsible for processing vendors’ payments, withholding of taxes as per the prevailing tax laws of Government of Pakistan, staff advances, advances’ liquidation, accruals of expenses in GL module and subsequently reversing of the accruals at the time of payments.
This position serves the purpose for the operating activities and accounts services related functions of the financial information system, People Soft. The position holder ensures proper books of accounts for the GL and AP module, Management of the financial information system, produces analysis and reports based on annual close and confirms any non-compliance, error, incorrect codifications etc. for remedial actions or adjustment.
The post holder has the main responsibility for vendors’ payments, bank reconciliation in adherence to the GAAP principles and CIP policies and procedure while ensuring accuracy and completeness of documentation. S/he is responsible for processing vendors’ payments, withholding of taxes as per the prevailing tax laws of Government of Pakistan, staff advances, advances’ liquidation, accruals of expenses in GL module and subsequently reversing of the accruals at the time of payments.
This position serves the purpose for the operating activities and accounts services related functions of the financial information system, People Soft. The position holder ensures proper books of accounts for the GL and AP module, Management of the financial information system, produces analysis and reports based on annual close and confirms any non-compliance, error, incorrect codifications etc. for remedial actions or adjustment.
1- Main Responsibilities (95%):
Required
A) Experience:
CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
- Compilation and preparation of vendor’s payments in close coordination with admin as per CIP policy
- Monitor staff advances and ensure all outstanding staff advances are deducting in the payroll according to CIP procedures
- Provide input for cash flow analysis by forecasting vendors’ payments
- Reconcile and complete allocation of temporary cost pools for facilities and other common cost pools
- Computation and deduction of withholding taxes of income and sales tax
- Liaise with tax consultant for withholding tax of vendors
- Keep abreast with related tax rates changes and allowed exemptions
- Supervise accurate Cash disbursements, Cash receipts, on a daily basis to ensure proper accounts distribution and adhering to CARE's accounting policies and procedures vis-à-vis GAAP following Fund Accounting system.
- Financial transactions processing with accuracy and compliance;
- Bank reconciliation in close liaison with SSC
- Preparation of monthly bank fee template recording bank fees for submission to SSC
- Preparation and submission of monthly FGMS allocation to SSC.
- Regular supervision of Banking module to cross verify any bank rejected transactions
- Preparation of facility cost pool ensuring that projects are charged on fair share basis
- Preparation of share program cost (SPC) allocation tables charging common cost to projects at month end
- Ensure submission of signed hard copies of all month closure documents including FCP and SPC allocation.
- Preparation of data sheets for bank uploads for online transfers or issuance of pay orders.
- Running necessary queries to make sure all payments are processed and all vouchers are posted and nothing remains outstanding.
- Reclassification of transactions into respective projects with related fund codes and project ID.
- Lead specific aspects of the periodic financial closing of the accounting system
- Assist in monthly and year-end financial reporting
- Supervise cash in transit regularly to ensure that cash/cheque receips as well as donor receipts are correctly charged recorded
- Amortization of expenses on monthly basis
- Lead cheque register to record of cheque issued as well cancelled cheques with details
- Ensure reconciliation of all sub-ledgers with GL
- Ensure monthly intra-company reconciliation and submission of reconciled report.
- Assist in Facilitating internal or external audits
- Timely transaction processing and cash transfers / payments.
- Supervise timely adjustment of staff advance as well as all vendor advances and be proactive in adjusting those outstanding advances ASAP to reduce pressure on cash requirement as well as to avoid currency loss.
- Running pay cycle in People Soft ensuring bank transactions are reconciled with system transactions
- Ensure that the accounts are being liquidated in a timely and accurate manner each month. This includes the review of reconciliations of the sub-ledger with the trial balance each month of accounts assigned
- Periodic review of GL journals to ensure accounts are up to date and no error or system issues exist; also to inform the respective documentation.
- Review and analyze People Soft exception on monthly basis and produce report on how to handle those exceptions in the earliest time possible.
- Review periodic transaction to ensure that data have been consolidated properly.
- Lead GL related cleanup activities at year end.
- Ensure that expenses are timely and appropriately charged to respective Fund Codes
- Plan and prepare monthly adjustments and reclassification for the upload.
- Ensure that no unallowable/ineligible costs are charged to any donor.
- Capacity building and orientation of new finance staff on financial information system operations.
- Review and check staff TER claims for accuracy, completeness and authorization in adherence to CIP policies
- In Review Staff advances requests for adequacy and follow up timely refunds / adjustments and Ensure that no consecutive second advance is given to staff before adjustment of the prior advance without proper justification and approval
- Ensure the documents in soft form and vouchers archiving.
- Review and check all consultancy related contract agreements and claims / invoices for fee, for accuracy, completeness and authorization in adherence to CIP policies
- Review the consultancy agreements for payment mode determination and Keep track of consultancy payments that are paid in installments.
- Ensure withholding tax deduction from the consultancy contracts.
- Ensure the safe keeping of cheque books along with other documents in safe.
- Any other work item, tasks or lead areas assigned under the broader purpose of the role.
- Undertake any additional tasks or responsibilities as required by the organization or the emergency situation.
- Ensure full compliance with CARE International’s Safety & Security Principles, recognizing that safety and security is everyone’s responsibility.
- QUALIFICATIONS (KNOW HOW)
Required
- B. Com/ ACCA Finalist/ CA-Inter/ICMA finalist/BBA in related fields (Finance, Accounting, Business)/Equivalent.
- CA, ACCA, ICMA, MBA shall be preferred.
Desired
- CA, ACCA, ICMA, MBA shall be preferred.
- 2-5 years of relevant experience.
Desired:
- Experience of working with INGO/s in multiple donor funded environment.
Note: This position is conditional on the availability of funding. Further, this position will be for deployment in Sindh and/or Baluchistan with the exact duty station to be notified at the time of offer, depending upon the response location. Applications for this position will be screened and interviewed on a rolling basis.
CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Note: Individuals can apply using Brightspyre or send their resumes directly to pakhr@care.org clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectations along with the CV.
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