Bookkeeper & Human Resources Coordinator
Job Description
Position Description: The Bookkeeper & Human Resources Coordinator is responsible for maintaining Girls Inc. of Bay County’s day-to-day accounting systems and for accounting reconciliations and reports. Additionally, working alongside the Executive Director and Staff Leadership Team, the Bookkeeper & Human Resources Coordinator provides administrative, human resources, and executive operational support for the Executive Director. The Bookkeeper & Human Resources Coordinator reports to the Executive Director, and primarily works at the Girls Inc. of Bay County offices, either in Panama City, or in P.C.B.
**This position is P/T (20 hrs./week) Flexible Schedule within the hours of 8:30 a.m. – 5:30 p.m., M-F, and can be mostly hybrid.
Core Responsibilities
Accounting Systems Management & Coordination
● Process Accounts Payable; manage accounts to ensure minimal impact on cash flow
● Act as the main point of contact for vendors, G.I.B.C. staff, and volunteers regarding invoices
● Prepare and enter bank deposits, record revenue and accounts receivable
● Conduct monthly reconciliation of bank accounts
● Ensure that monthly transactional accounting for Revenue, Deposits, Accounts Payable and Payroll is complete and reconciled, and prepare financials for Finance Committee
● Perform other duties as assigned from time to time by Executive Director
Payroll, Human Resources & Admin Support
● Champion G.I.B.C’s dedication to fostering an equitable and sustainable work culture through implementing policies that ensure a healthy work/life balance; encourage staff to make use of mental health supports
● Ensure online timesheets currently through Net Chex for all staff members have been approved by supervisors, process for payroll
● Process and submit bi-weekly payroll through Net Chex and support staff on payroll by managing all payroll related questions
● Facilitate background and drug tests for all pending candidates.
● Prepare onboarding paperwork of new hires, manage specific aspects of staff on-boarding (W-4, I-9) and maintain up-to-date personnel files for all staff members
● Manage staff recruiting, interviewing, selection, training and onboarding practices alongside the Executive Director, and/or hiring supervisor, for all new hires
● Manage the administration of employee paperwork and benefits administration and liaise with the Executive Director as needed.
● Generate 1099's and W-2's for employees and consultants/contractors
● Support Executive Director in other areas of HR functions
● Provide administrative support as needed for programs and events
Administrative Support
● Assist Executive Director, and other staff when needed with information and data to support the development of the annual budget and monthly budget reports
● Serve as liaison with health insurance provider and other insurance brokers
● Manage regulatory requirements and risk management policies and procedures
Budget & Audit Preparation
● Actively participate as immediate liaison to external annual auditing team.
● Gather audit and tax return supporting documentation and sample selections for the testing of revenue, expense, and other items
Background and Qualifications
The ideal person for this role can convey a high degree of commitment and passion for the mission of Girls Inc. of Bay County; the ability to work in a fast-paced environment, manage multiple priorities and take initiative with minimal supervision; excellent oral and written communication skills that are effective with a diverse range of audiences; strong computer skills and ability to become proficient in relevant software.
● Strong Bookkeeping and solid accrual accounting skills
● Strong Quick Books and Excel skills required
● Experience with online payroll systems (We use Netchex)
● Excellent organizational skills and attention to detail
● Knowledge of budgeting and experience working with grassroots nonprofit organizations and
HR experience preferred
● Ability to prioritize and manage multiple tasks
● Interest in and ability to improve systems; commitment to excellence a must
Application Process
Please provide a resume and cover letter that includes where you learned of the position and a description of how your qualifications match Girls Inc. of Bay County’s needs. Applications should be emailed to and will be reviewed on a rolling basis. Please include “Bookkeeper & Human Resources Coordinator” and your full name in the subject line.
The compensation package for this hourly position includes PTO and a 3% IRA match. The hourly rate is: $20.00. This position is open until filled. No phone calls, please.
Girls Inc. of Bay County
Girls Inc. serves girls ages 6-18. Our research-based programming is delivered by trained professionals who focus on the development of the whole girl, supporting, mentoring, and guiding girls in an affirming, pro-girl environment. Here, girls learn to value their whole selves, discover and develop their inherent strengths, and receive the support they need to navigate the challenges they face.
Girls Inc. girls live healthy and active lifestyles and are less likely to engage in risky behavior; they are eager to learn, successful in school, and more likely to graduate from post-secondary education; and they display diligence, perseverance and resilience.
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 20 per week
Benefits:

• 401(k)
• 401(k) 3% Match
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Work from home

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to Relocate:

• Panama City Beach, FL 32407: Relocate before starting work (Required)

Work Location: Hybrid remote in Panama City Beach, FL 32407