Job Title: Office Administrator
Location: Panama City, Florida
Job Type: Full-Time
About Us: Wynn & Associates, PLLC, is a small but dynamic law firm dedicated to providing exceptional legal services to our clients. We pride ourselves on our supportive work environment, where each team member plays a crucial role in our success. We are seeking a highly organized and motivated Office Administrator to join our team
Job Summary: The Office Administrator will be responsible for overseeing the daily administrative and operational functions of the law firm. This role requires a proactive and detail-oriented individual who can efficiently manage administrative tasks, coordinate legal activities, and support the overall workflow of the office.
Ideal Candidate:
The ideal candidate for the Office Administrator position will be a dynamic and experienced professional with exceptional interpersonal and communication skills, capable of maintaining effective relationships across all levels of firm personnel.
They will demonstrate a high degree of discretion and sensitivity in handling confidential matters, particularly when navigating challenging situations.
This individual will possess strong organizational abilities, with a proven capacity to manage multiple priorities, rapidly analyze issues, and anticipate potential consequences. They will excel at staying organized, exercising sound judgment, and making informed decisions.
Qualifications:

• Degree in Business Administration, Management, Human Resources, or a related field. Extensive work experience will be considered in lieu of a degree.
• Ability to handle confidential information with discretion and professionalism.
• Experience in an office management role, preferably within a law firm or professional services environment

Key Responsibilities
Financial Management:

• Manage accounts receivable and payable, including invoicing and payment processing.
• Assist with budgeting, financial reporting, and expense tracking.
• Coordinate payroll processing and employee benefits administration.

Human Resources:

• Administer and coordinate requests for leave
• Assist with the recruitment and onboarding of new employees.
• Maintain employee records and handle HR-related inquiries.
• Assist Shareholder in ensuring company policies are followed
• Organize and facilitate staff training and development programs.

Administrative Support:

• Manage office supplies and inventory, ensuring timely reordering.
• Manage subscriptions and services and liaise with service providers.
• Handle and coordinate mailings.
• Coordinate office maintenance.

Benefits:
· Salary commensurate with experience. ($40,000 - $60,000)
· Flexible Work Schedule
· Paid time off and holidays.
· Supportive and collaborative work environment.
· Paid Benefits Available (health insurance stipend, 401(k) matching)
· Opportunities for training and advancement
Location: Hybrid; Primarily in office with flexibility for up to 20% remote work.
Timeline: Interviews will be held the week of October 14. The position is slated to commence in November. The start date is somewhat flexible depending on the candidate’s needs.
How to Apply: Interested candidates are invited to submit their resumes to nicole@wynnpllc.com. A cover letter is optional. Please include "Office Administrator Application – [Your Name]" in the subject line.
Application Deadline: October 4th at 12:00 p.m.
Job Type: Full-time
Pay: $40,000.00 - $60,000.00 per year
Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Experience:

• Office management: 1 year (Required)

Work Location: In person