Logix BPO is actively looking for Admin Assistants!
Tons of perks and benefits await, including:

• Competitive pay starting at 30k!
• Career Opportunities!
• Amazing WORK Environment!

Job Overview
The Operations Administrator will be responsible for coordinating and overseeing a wide range of administrative tasks and operational functions to ensure that our business runs smoothly. This role involves handling various internal processes, managing data, supporting the management team, and contributing to the overall efficiency of the company. The ideal candidate should have excellent organizational skills, the ability to prioritize tasks, and a proactive attitude toward problem-solving.
Key Responsibilities

• Coordinate daily operational activities across different departments, ensuring seamless communication and workflow.
• Maintain operational policies and procedures, ensuring they are followed across the organization.
• Act as a point of contact for vendors, suppliers, and clients to handle inquiries, orders, and contracts.
• Provide administrative support to senior management, including scheduling meetings, managing calendars, and preparing reports.
• Maintain organized records of contracts, reports, and essential documents, ensuring compliance with regulatory requirements.
• Prepare and distribute internal communications, memos, and emails on behalf of management.
• Support the planning and execution of company events, meetings, and training sessions.
• Monitor and maintain various operational databases and systems, ensuring data accuracy and completeness.
• Generate regular reports on operational performance, key metrics, and project progress for the management team.
• Assist in analyzing operational data to identify inefficiencies, recommending improvements and process enhancements.
• Assist in managing operational budgets, tracking expenses, and coordinating financial reporting with the finance team.
• Oversee invoice processing, vendor payments, and record-keeping for procurement activities.
• Collaborate with the finance department to support audits and ensure timely delivery of financial documents.
• Manage office supplies, inventory levels, and order processing, ensuring that resources are available as needed.
• Liaise with suppliers and contractors to negotiate terms, place orders, and track deliveries to ensure timely arrival.
• Coordinate service agreements and maintenance schedules for equipment, ensuring minimal downtime.
• Assist with onboarding new employees, preparing orientation materials, and managing new hire paperwork.
• Support HR in maintaining employee records, managing time-off requests, and assisting with payroll administration.
• Organize training and development programs in coordination with HR and management.
• Ensure that all operations comply with internal and external regulations, including safety and legal requirements.
• Monitor compliance with health and safety regulations, ensuring a safe and productive work environment.
• Coordinate the preparation of necessary documents for audits, ensuring all records are up-to-date and accurate.
• Identify areas for process optimization and suggest innovative solutions to improve workflow efficiency.
• Work on special projects aimed at enhancing operational effectiveness or supporting organizational growth.

Qualifications

• Proven experience as an Operations Administrator, Office Manager, or in a related role.
• Strong proficiency in MS Office Suite (Word, Excel, Power Point) and experience with office management software.
• Solid organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Exceptional communication and interpersonal skills for effective interaction with teams, vendors, and clients.
• Excellent attention to detail, with strong problem-solving and analytical abilities.
• Ability to work independently while supporting a collaborative team environment.

Preferred Qualifications

• Experience with ERP systems or project management tools.
• Basic knowledge of financial operations and budgeting.
• Familiarity with procurement processes and vendor management.
• Understanding of human resources processes and regulations.

Key Competencies

• Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem Solving: Proactive in identifying issues and suggesting effective solutions.
• Communication: Strong written and verbal communication skills for clear and efficient interaction.
• Attention to Detail: Precise in managing documentation and ensuring data accuracy.
• Adaptability: Comfortable working in a dynamic and evolving environment.

Why Logix? Logix BPO loves to share our vision for future growth within our business and discuss how you could be pivotal in bringing that vision to life. We want to hear about you, and how your experiences to date have shaped you into our ideal candidate.
*We appreciate all applications, but only shortlisted candidates will be contacted for an interview.
Job Type: Full-time
Pay: From Php30,000.00 per month
Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Application Question(s):

• Can you start ASAP?

Experience:

• Administrative: 2 years (Required)
• Operations: 2 years (Required)
• Email Marketing: 2 years (Required)
• CRM software: 2 years (Required)