I. JOB IDENTIFICATION:
Position Title: Administrative Assistant
Job Level: E
Job Classification: Rank and File
Reports To: Food Service Operations Manager
II. JOB SUMMARY:
The role is responsible for providing support to managers and employees in Satellite Kitchen, assisting in daily office needs, scheduling, document & records control and leading general administrative activities.
III. JOB DUTIES AND RESPONSIBILITIES:
1. Office Administration

• Reply to email, telephone, or face to face inquiries and implement clerical duties and administrative processes. Serves as Kitchen Customer Service Representative.
• Receive store orders and coordinates with all concerned personnel including special instructions if there's any.
• Produce and distribute correspondence memos, reference guides, forms and any information communicated and approved by the management.
• Assist in the preparation of operational reports. Monitor and reconcile expense reports.
• Handles requisitions for office and emergency kit supplies and requisitions for kitchen fixed assets and maintains inventory.
• Coordinates corrective and preventive maintenance of facility and equipment/s.
• Responsible for employee sales, collection of payments and remittance to finance department.
• Learns and performs the functions of other sections as the need arises.

2. Document/Records Control

• Develop and maintain document/records control procedure.
• Collect and file records and monitoring forms for traceability.
• Establish data monitoring and document retention timelines.

IV. MINIMUM JOB REQUIREMENTS:
1. Licenses or Certification: None Required.
2. Education/Professional Experience:

• Graduate of Bachelor's/College in Business/Administration/Management or equivalent.
• Preferably with 1 year experience in document/records control or as an Administrative Assistant.
• An equivalent combination of training and experience indicating possession of the succeeding knowledge and abilities may substitute for the education and experience requisites.

3. Knowledge/Skills/Abilities related to:

• MS Office Applications

Job Types: Full-time, Permanent
Benefits:

• Employee discount
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)