ADMINISTRATIVE ASSISTANT
1. Prepare and distribute plant-wide announcements including, but not limited to, Holiday memo, new policy or guidelines to be implemented, new employee announcements and others.
2. Receives mail, packages and government surveys/legal notices addressed to the HR Department and/or CAPI Heads.
3. Administer office supplies requirements of the Plant and specifically for HR operations by preparation of PRs, receipt and evaluation of purchased items, monitoring of PR status tracker.
4. Maintain accurate and updated inventory of all office supplies monthly.
5. Management and maintenance of Employee facility, Admin building and company housing facilities and other facilities under HR supervision.
6. Arrange transportation services and accommodation for employees and company guests/clients
7. Perform logistical arrangements during important client’s/guests’ plant visits such as preparation of food, availability and cleanliness of amenities, etc.
8. Create and update Driver’s schedule
9. Ensure proper maintenance of all Company-owned vehicles. This shall include a monthly schedule of servicing.
10. Ensure prompt resolution of reported vehicle maintenance related concerns/issues.
11. Assist in sourcing, selection and accreditation of service providers and canteen concessionaire management
12. Conduct sourcing, evaluation and negotiation and preparation of contracts in related to housing rentals.
13. Maintenance of filing system of documents related to function.
14. Process payments for utilities, house rentals, hotel accommodations and other billings related to HR operations.
15. Assist in the implementation of employee motivational programs
16. Management of service providers including preparation of entry pass, monitoring of third-party service providers’ employees, facilitating orientation.
17. Perform other tasks that may be assigned by the immediate superior.
Job Type: Full-time
Benefits:

• Additional leave
• Health insurance
• Life insurance
• Transportation service provided

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Work Location: In person