Key Responsibilities:
Executive Support:

• Act as a point of contact between the Senior Leadership Team and internal/external stakeholders.
• Manage and maintain the Senior Leadership Team’s schedules, including appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up actions, ensuring timely communication.
• Draft, review, and send communications on behalf of the Senior Leadership Team.
• Handle confidential information with utmost discretion.

Administrative Tasks:

• Coordinate and organize executive meetings, conferences, and events.
• Manage office supplies, handle correspondence, and ensure the smooth running of day-to-day operations.
• Process expense reports, invoices, and purchase orders.
• Maintain and update filing systems, both electronic and physical, ensuring easy retrieval of information.
• Assist in the preparation of reports, presentations, and other documentation.

Project Coordination:

• Assist with the planning and execution of special projects as assigned by the Senior Leadership Team.
• Liaise with different departments to ensure timely completion of tasks and projects.
• Monitor project timelines, deliverables, and provide status updates.

Client and Stakeholder Relations:

• Greet and assist visitors, ensuring a welcoming and professional environment.
• Coordinate and communicate with external clients and partners on behalf of the Senior Leadership Team.
• Handle incoming and outgoing communications, filtering and prioritizing them as necessary.

Other Duties:

• Provide general administrative support to other team members as needed.
• Stay updated with organizational changes and maintain knowledge of company policies and procedures.
• Perform any other duties as assigned by the Senior Leadership Team.

Job Type: Full-time
Benefits:

• Additional leave
• Company events
• Health insurance
• Life insurance
• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What is your expected salary?
• How soon can you start?

Experience:

• Administrative Assistant: 2 years (Required)

Language:

• English (Preferred)