Philippines Job Openings

TotalEnergies Global Shared Services Philippines

AP VMD Analyst

Fort Bonifacio

FULL TIME

November 6, 2024

RESPONSIBILITIES
Payment Processing

Performs level 2 checking, ensuring that all information entered are accurate and consistent with the vendor master data records.
Prepares and processes invoice payments based on schedule runs and calendars.
Coordinates with invoice processing team and/or affiliates in cases of discrepancies.
Reviews and validates vendor payments accordingly based on tax reporting criteria for 1099/1042.

Master Data Maintenance (Supplier/Client Master Data)

Performs regulatory and vendor due diligence check based on established processes and tools.
Responsible for creation and maintenance of master data in the system, ensuring accuracy and completeness.
Implements and enforces data governance policies and procedures.
Ensure adherence to controls in the creation, and maintenance of master data.
Safeguard security and privacy of master data handled.
Involvement on master data related projects (clean-up, governance, etc).

Others

Ensure compliance with general accounting and reporting policies
Assists the Team Leader in validation of KPIs and ensuring smooth team operations
Coaches newly onboarded team members and conducts learning sessions / knowledge transfer as needed

QUALIFICATIONS

Has at least 3 to 5 years of work experience in a finance and accounting role, prior experience in a Shared Service environment or experience in Oil, Gas and Energy industries is an advantage.
Bachelor Degree in Accounting or related field, CPA is an advantage
Proficient in SAP, MBC and other similar ERP and Finance systems.
Strong understanding of sourcing, procurement and its relation to accounts payable processes.
In-depth knowledge of vendor master data management and Accounts Payable controls.
Well-versed in vendor regulations and vendor due diligence check activities.
Strong analytical knowledge in AP reporting, GRIR (Goods Receipt/Invoice Receipt) and vendor account reconciliation
Strong understanding of the purpose and components of master data (depending on master data type - whether customer or vendor master data), e.g.:

Supplier/Vendor Master Data - billing, bank information, payment method, payment terms, and other supplier contract information.

Client/Customer Master data - contact details, billing information, credit limits.
Knowledgeable about specific master data requirements, including necessary supporting documentations.
Proficient in MS Office (Word, Excel, Powerpoint) and experience with MS Powersuite an advantage.
Competencies: excellent organizational, communication, and interpersonal skills, able to interact effectively at all levels in the organization and work cross-functionally as required; detail oriented and results oriented with an analytical mindset, with strong problem solving and interpersonal skills.
Proficient in Microsoft applications (Word, Excel, Powerpoint), experience with MS Powersuite an advantage.
Excellent organizational, communication, and interpersonal skills - able to interact effectively at all organizational levels and work cross-functionally as required.
Detail-oriented and results-driven with an analytical mindset.
Strong analytical knowledge in AP reporting, GRIR (Goods Receipt/Invoice Receipt) and vendor account reconciliation
Strong understanding of the purpose and components of master data (depending on master data type - whether customer or vendor master data), e.g.: Supplier/Vendor Master Data - billing, bank information, payment method, payment terms, and other supplier contract information.
Client/Customer Master data - contact details, billing information, credit limits.
Knowledgeable about specific master data requirements, including necessary supporting documentations.

Job Type: Full-time
Pay: Php25,000.00 - Php35,000.00 per month
Schedule:

Evening shift
Monday to Friday

Supplemental Pay:

13th month salary
Performance bonus

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