Job Summary:
The Bookkeeper will be responsible for recording and maintaining a business' financial transactions, such as purchases, expenses, sales revenue, invoices, payments, and payroll. The bookkeeper will also be working as an Executive Assistant to the CEO.
Key Responsibilities:
Calendar Management:

• Manage and coordinate the executive’s daily schedule, including meetings, appointments, and travel arrangements.
• Proactively identify and resolve scheduling conflicts, ensuring the executive's time is used efficiently.

Communication:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Screen, prioritize, and respond to emails, phone calls, and other forms of communication on behalf of the executive.
• Draft, proofread, and edit correspondence, reports, and presentations.

Meeting Coordination:

• Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items as required.
• Coordinate logistics for meetings, including booking venues, arranging catering, and setting up video conferencing.

Travel Arrangements:

• Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.

Confidentiality:

• Handle sensitive information with the utmost discretion and confidentiality.
• Manage and maintain secure records and files.
• Analyze monthly financial data

Payroll Management

• Process payroll by calculating employees' salaries, deductions, taxes, and other withholdings.
• Ensure payroll taxes are filed and paid on time.

Producing Financial Reports

• Prepare regular financial reports, such as balance sheets, income statements, and cash flow statements.
• Assist management with understanding the company’s financial position by providing accurate and up-to-date financial data.

Budgeting and Cash Flow Management

• Help develop and maintain budgets.
• Monitor cash flow to ensure that the company has sufficient funds to cover operating expenses.

Tax Preparation and Compliance

• Assist in tax preparation by organizing financial data, providing reports, and ensuring that all financial transactions are recorded properly for tax filing.
• Ensure compliance with relevant financial regulations and tax laws.

Project Management:

• Assist in managing and tracking various projects, ensuring deadlines are met and objectives are achieved.
• Coordinate with other departments to facilitate project completion.

Administrative Support:

• Manage office supplies, equipment, and other resources for the executive’s office.
• Process invoices, expense reports, and other financial documents.
• Perform general administrative duties as required.

Relationship Management:

• Build and maintain strong relationships with key stakeholders, including board members, clients, and partners.
• Represent the executive in a professional manner in all interactions.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of [3] years of experience as an Executive Assistant or in a similar role.

Skills:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.
• Proficient with Quickbooks
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.

Working Conditions:Hours: Full-time, with occasional overtime as needed.
Job Type: Full-time
Pay: Php40,000.00 - Php50,000.00 per month
Benefits:

• Opportunities for promotion

Schedule:

• Night shift

Supplemental Pay:

• 13th month salary
• Commission pay

Application Question(s):

• Are you able to work night shifts?
• Are you able to work during Philippine Holidays?
• Are you able to work in Ortigas atleast twice a month?
• Do you have a laptop or desktop to use?

Experience:

• Executive Assistant: 2 years (Required)
• BPO: 1 year (Required)
• Quick Books: 2 years (Required)