Philippines Job Openings
Outsourcey
Bookkeeper/Executive Assistant - Quickbooks - US
FULL TIME
September 19, 2024
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support. Let's shape the future of work together!
Job Responsibilities:
● Email Management: Monitor and manage the client's email inbox, prioritize messages, and respond to routine inquiries on the client's behalf.
● Client Communication & Estimates: Respond to customer requests by preparing and sending estimates through Quick Books Online (QBO) and confirming orders, ensuring prompt and professional communication.
● Bookkeeping Tasks: Handle Accounts Receivable/Payable, process invoices, purchase orders, and packing slips, and may include managing payroll through QBO. Ensure accuracy in financial transactions and provide regular reports.
● Meeting Coordination: Schedule, organize, and confirm meetings, ensuring all necessary parties are informed and prepared.
● Calendar Management: Maintain and update the client’s calendar, including scheduling and confirming appointments while managing potential conflicts.
● Document Preparation & Task Prioritization: Assist in preparing documents, presentations, and reports as needed. Organize and prioritize tasks for the client to ensure deadlines are met and key activities are completed.
Job Responsibilities:
● Experience: 2.5 - 5 years of experience as a bookkeeper, with demonstrated experience in Quick Books Online (QBO) including experience with estimates, purchase orders, invoices
● Executive Assistant Experience: Experience as an executive assistant or in a similar administrative role is preferred but not required.
● Communication Skills: Excellent written and verbal communication skills to handle client communications professionally and send estimates through QBO.
● Time Management & Organization: Strong organizational and time management skills with the ability to manage multiple tasks and deadlines efficiently.
Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, Power Point), remote communication tools (e.g., Zoom, Slack), and experience managing Google Drive.
Job Type: Full-time
Pay: Php32,000.00 - Php35,000.00 per month
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