Philippines Job Openings

Lavender Psychiatry

Concierge Team Agent

September 5, 2024

Founded in 2020, Lavender is the largest nurse-owned and operated online psychiatry and therapy office in the United States. Our extraordinary team of 100+ talented and like-minded folks works remotely from across the United States, Canada and the Philippines to collaboratively increase access to high-quality, high-touch mental healthcare. Lavender is a human-first organization and our people embody:

A bias towards action
A capacity for self-direction
Originality and creative instincts
Courageous and bold thinking
And the potential to achieve even more

If you’re looking for a fast-paced, constantly evolving environment where your voice matters and you can truly have an impact creating high-quality, user-centric mental health services, we want to hear from you!
Lavender is an equal opportunity employer. We are proud to foster a workplace free from discrimination. We strongly believe that diversity of experience, perspectives and background will lead to a better environment for our team and a better experience for our clients. We strongly encourage people of color and members of the LGBTQ+ community to apply.
The opportunity
We are currently seeking a Concierge Team Agent to join our Concierge team! If you are customer service driven, excited to make a difference in the lives of others by helping them seek access to quality mental health care, and are results oriented then this position may be for you! We are a growing organization that offers a positive work culture and fun company events. This is a remote, work-from-home role.
Responsibilities:
The Concierge team agent is responsible for creating a positive first impression and supporting clients in accessing Lavender care as well as supporting documentation and billing. Duties include but are not limited to:
Client care:

Be the first point of contact for new or existing clients with kindness, timely/accurate responses to the queries.
Monitor and respond to incoming communication channels in a timely manner (ie: phone, email, text and chatbox) client inquiries and make every effort to convert them to a client in a kind, compassionate manner.
Understanding our scope of care and guiding clients appropriately; directing clients to external resources if they are not a fit for Lavender.
Handling appointment booking, including sending forms, verifying insurance, managing client documentation, sending lab requisitions, and ensuring clients have follow-up appointments booked.
Supporting all clients’ needs and escalating issues when appropriate.

Support for nurse practitioners:

Being proactive and responsive to communication with nurse practitioners in support of scheduling, clients needs and communication .
Maintaining awareness of NPs on shift and directing inquiries as appropriate.
Provide immediate response to symptom management issues.
Apply critical thinking in managing client concerns that are seeking support and escalate when appropriate.

Ticket management:

Monitoring existing client tickets to progress them to closure in a timely manner with a positive outcome.
Ensure continuous review of 21/45 day follow up bucket.
Review new and unassigned buckets on a continuous basis.
Complete unscheduled follow up and missing information tickets regularly and close off in a timely manner, making every attempt to maintain the client under our care.
Escalating unresolved credit card or insurance issues according to policy.
Managing ticket documentation to support data collecting.

The candidate:

3+ years of experience in a call centre or sales-related environment
Sales-driven with proven ability to convert leads
High emotional intelligence, excelling in empathetic client communication
Stellar communication skills, phone and email etiquette
Highly efficient and goal oriented with a client-centric work ethic
Able to handle difficult clients with patience, kindness and compassion
Adaptable to changing processes
Tech savvy with computers, phones, online software systems and apps
Must have own computer and a quiet, professional space to work from home

Apply today so you too can be a part of an amazing team! We thank everyone that applies but please note that only qualified candidates will be contacted for an interview.

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