Responsibilities:

• Manage the company vehicle fleet, including issuance to new employees, tracking, maintenance schedules, and insurance renewals.
• Coordinate vehicle repairs and servicing, ensuring timely completion and cost-effectiveness.
• Maintain accurate vehicle records, including mileage logs, insurance details, and service history.
• Ensure compliance with all relevant traffic regulations and company policies.
• Oversee the upkeep of the office environment, including cleanliness, organization, and functionality.
• Coordinate with cleaning services and ensure adherence to cleaning schedules.
• Identify and address any maintenance issues, ensuring timely repairs and preventative measures.
• Manage office supplies inventory, ensuring adequate stock levels and efficient ordering processes.
• Manage the procurement and inventory of office supplies and equipment, ensuring timely replenishment and cost-effectiveness.
• Track and maintain records of office equipment assets, including serial numbers, purchase dates, and warranties.
• Coordinate with IT personnel for any equipment repairs or upgrades.
• Assist with the organization and maintenance of office spaces, including meeting rooms and common areas.
• Manage building-related tasks, including coordinating with building management, handling security issues, and ensuring compliance with building regulations.
• Oversee the maintenance of common areas, including restrooms, break rooms, and hallways.
• Ensure the smooth operation of building utilities, including electricity, water, and HVAC systems.
• Manage mobile phone and laptop requests, including ordering, provisioning, and tracking.
• Coordinate with IT personnel for device setup, troubleshooting, and repairs.
• Maintain accurate records of IT assets, including serial numbers, purchase dates, and warranties.
• Provide administrative support to the team, including photocopying, filing, and data entry.
• Assist with the preparation of presentations and reports as needed.
• Manage incoming and outgoing mail, ensuring timely delivery and proper handling.
• Provide excellent customer service to internal and external stakeholders.
• Perform other administrative tasks as assigned.

Requirements:

• Bachelor's Degree in any field.
• Proven experience in an administrative role, preferably in a corporate setting.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Detail-oriented and accurate, with a strong focus on quality and efficiency.
• Ability to work independently and as part of a team.

Job Type: Full-time
Pay: Php18,000.00 - Php25,000.00 per month
Benefits:

• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)