Job Title: Administrative Assistant - Legal Support
About the Role:
We're seeking a highly organized and motivated Administrative Assistant to provide essential support to a growing law firm based in Ontario, Canada. You'll work closely with their lawyers and other team members to ensure smooth daily operations, handling a variety of administrative tasks and legal document preparation.
Key Responsibilities:
* Administrative Tasks:
* Prepare client invoices and manage billing processes
* Answer phone calls from both existing clients and new inquiries, directing them to the appropriate parties
* Maintain and update client records and databases
* Legal Document Support:
* Draft legal documents, such as Retainer Agreements, Resolutions, and Certifications, ensuring accuracy and adherence to firm standards
* Assist lawyers with PDF-related tasks, including document conversion, editing, and organization
* Client Interaction:
* Provide exceptional customer service to clients, addressing their inquiries and concerns in a professional and timely manner
* Assist with client intake and onboarding processes
* Sales Support:
* Utilize your sales experience to contribute to business development efforts
* Assist in preparing proposals and presentations for potential clients
Qualifications:
* Proven Experience: Prior experience as an administrative assistant, legal assistant, or in a similar role
* Strong Communication Skills: Excellent written and verbal communication skills in English
* Tech Savvy: Proficiency in Microsoft Office Suite, PDF editing software, and willingness to learn new technologies
* Attention to Detail: Meticulous attention to detail and accuracy in document preparation and data entry
* Sales Experience: Prior experience in sales or customer service, with the ability to build relationships and promote the firm's services
* Adaptability: Ability to work independently and as part of a team, prioritizing tasks and meeting deadlines in a fast-paced environment
Job Type: Full-time
Pay: Php50,000.00 per month
Benefits:

• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• Night shift

Experience:

• Administrative: 2 years (Required)
• Sales: 2 years (Required)
• Legal Assistant: 2 years (Preferred)