Position type: Full-time regular

Work environment: Hybrid

Child Fund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

Child Fund’s Values

Child Fund is creating an diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

Child Fund’s Commitment
Child Fund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. Child Fund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. Child Fund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.

Child Fund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Responsible for coordination of country office human resource activities in the areas of recruitment, remuneration and benefits administration, employee relations, training and development, performance management, employee data management and local HR policy implementation. The post also performs key administrative functions, and support services in the country office.

• 3-5 years experience in an office administration and or/ human resources capacity, preferably in a multi-cultural environment.
• Demonstrated prior experience in an administrative support role.
• Outstanding written and oral communication skills in English.
• Excellent understanding of office administration practices and contact negotiation.
• Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software).
• Excellent planning, organizational and problem-solving skills.
• Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.
• Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.
• Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Supporting Country Office HR functions

• Coordinate employee engagement and logistics for face-to-face trainings and activities in assigned Country Office.
• Coordinate face-to-face on-boarding and off-boarding activities in collaboration with the HR manager
• Create and maintain personnel files and database.
• Support compliance with employee grievance, disciplinary and performance management programs and policies and all legal employment obligations in line with existing local labor and other related laws.
• Support the implementation of staff programs and policies.
• Ensure that all contractual services (staffing, consultancies and other services) comply with local labor laws and organizational HR policy; responsible for regulatory compliance (i.e., work permits, visas) and administration.
• Prepare necessary supporting documents and information for any payment to staff and any individuals who have service engagement with Child Fund.
• Conduct vetting/screening of new employees or any individuals who will have service engagements with Child Fund in country and do renewal vetting and screening based on organizational requirements.
• Support any matters related to safety, security and risk areas needed in country.
• In-country support to coordinate recruitment activities.
• Administer the organization-initiated and government-mandated benefit programs and plan administration; monitors utilization, provides staff communications/counsel, serves as liaison with vendors and provides analysis and consultation on plan design

Support Country Office Administration

• Support country office facility, fleet, and asset management (vehicles, office machines, etc.), including maintenance oversight/coordination, maintaining, upgrading, and disposing of assets in the most cost-effective manner, insurance negotiation and management and budget development.
• Support procurement and supply chain management (oversight of stock, warehousing and distribution of materials, office supplies and minor items) including regular physical inventory and any assets movement, based on organization requirement and local procedures
• Support logistics management of visitors and meetings (visitor arrangements, visa processing logistics for in-country meetings, etc.).
• Perform support activities for management of meeting and events to include contract negotiation and management, communication, travel arrangements and visa processing, equipment requirements and coordination, and expense administration.
• Oversee official and legal documents correspondences and filings.
• Responsible for administrative actions resulting from governmental requirements (like tax filings) and/or required under Child Fund`s registration, including for international visitors.
• Ensures staff travelling align with internal & external travel system and protocols.
• Responsible for coordination of staff travel; establish and execute procedures for travel requests and authorization conforming to the corporate travel policy.
• Support Country Director on government liaison matters when required (i.e. joining meeting; saving documents and filings; etc).
• Implement the national office records management and retention procedures and program.

Child Safeguarding

• Remain alert and responsive to any child safeguarding risk, acquire relevant knowledge and skills, which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

Others

• Any other duties assigned by the supervisor.

Child Fund’s core competencies apply to every role in Child Fund and are tied to our organization values and the achievement of our Growing Connections 2030 strategy. All job descriptions should include the six (6) core competencies. Add technical competencies that relate to this specific position, such as knowledge of specific software programs or fluency in spoken and written languages. Add leadership competencies, if applicable, from the Global Competency Framework Guide. Ask HR for assistance if needed!
Try to include only one competency requirement per list item.
Child Fund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Other Required Competencies

• Understanding of local labor laws and regulatory compliance.
• Proven ability to support HR projects and initiatives.
• Strong communication, and analytical skills, with proven ability to work collaboratively in a diverse environment.
• Strong interpersonal skills should be professional and able to build relationship.
• Excellent organization and attention to detail with a track record of consistently meeting tight deadlines.