ERNI is a fast-growing Software Development company headquartered and founded in Switzerland in 1994, with more than 800 employees. We are highly specialized in IT & software engineering to enable and deliver innovation in process and technology. Our first service center in Asia Pacific is in Metro Manila (Mandaluyong) from where we provide our service to Europe, APAC incl. our local market Philippines, and USA regions. We are now geared towards expansion and are looking for highly motivated joiners.

WHY ERNI is the best place to call HOME?
This is how we can support you; ALL company PERKS AND BENEFITS take effect UPON HIRING!

• Permanent Contract: there is always a project and opportunity for you.

• Private HMO and Insurance – effective on day 1 of employment.

• Jubilee in 5th year at ERNI (FREE TRAVEL TO ANY SITES IN EUROPE )

• Government-Mandated Benefits: inclusive of the 13th-month pay.

• Personal Development and Travel Opportunities outside the Philippines

• Birthday Cake

• Wedding Gift – to celebrate your special day.

• Baby Basket – to welcome your newborn to the ERNI family.

• Fruit Basket – boost of vitamins during hospitalization.

• Free Snacks and Coffee in the office.

UNLOCKING NEW DOORS OF GROWTH & OPPORTUNITIES

• Free Training with Certifications: Grow with us through technical and non-technical training.

• Challenging Projects: ERNI is dedicated to developing high-quality software in complex technical environments such as Med Tech, Industry, Finance, and Transportation. Have the chance to participate in various technically challenging projects amongst passionate and skilled colleagues.

• Employee Welfare: You will be guided by a group of people who will guide and support you to have the right tools and mindset.

• Promotions & Recognition: From the very first day, we offer you a way to learn and develop yourself in our company. Your colleagues and superiors consistently recognize and appreciate all efforts, making you feel satisfied with your achievements.

• Communication: You will find transparency, honesty, and open communication in our working culture. we value suggestions, opinions, and feedback from all employees.

FLEXIBILITY

• Hybrid Set-Up: We are combining both remote work and in-person work. The hybrid setup will allow you to reduce commuting time and have a more flexible work schedule. This will help you to manage better your work-life balance.

EVENTS:

• We provide many opportunities to connect and build relationships. We are learning, growing, and celebrating achievements together. You will experience a wide range of different exciting activities. What to expect? Leisure Events, Summer Events, Family Events, Social Events, and Year-End Events.

How can you contribute to the team?
The role plays will play a vital role in maintaining office efficiency and maintaining the smooth operation of the organization’s environment. This role will be responsible for general administrative tasks as well as managing payroll processing and handling invoices.
Inventory Management

• Monitors stock levels, track inventory movement, and ensure accurate records.
• Assists replenishing supplies as needed.
• Helps organize storage spaces for efficient storage.
• Works closely with logistics personnel, suppliers, and internal teams.
• Assists in processing purchase orders, ensuring timely deliveries.
• Prepares shipping documents and maintain records.
• Assists in planning transportation routes for timely delivery.
• Tracks shipments, ensures safe and on-time arrivals.
• Looks for ways to optimize transportation costs.

Procurement and Logistics

• Sourcing: Identifies potential suppliers and evaluate their capabilities.
• Negotiation: Negotiates contracts, pricing terms, and favorable conditions.
• Supplier Selection: Chooses suppliers that align with the organization’s goals.
• Internal Collaboration: Works closely with other departments to understand their supply requirements.
• Order Placement: Facilitates the procurement process from order creation to delivery.
• Supplier Relationships: Maintains positive relationships with suppliers.
• Performance Monitoring: Monitors supplier performance and adherence to contractual agreements.
• Quality Standards: Ensures goods and services meet quality standards.
• International Logistics: Sends returned devices to our client outside PH; receives devices from client outside PH – processes documentation and contacts 3rd party broker if necessary.

Travel Administration

• Manages booking and coordination (flights, hotels, transportation, etc.)
• Works with preferred travel agencies, airlines, and hotels to secure competitive rates and benefits
• Processes expense claims and ensure timely reimbursements for employees.
• Processes Visa application for Expat and other required documentation

Government Statutory Reporting and Payment

• DOLE (WAIR, D.O 174 Reports, Medical Report, etc.)
• SSS (Payment for Member Contribution, Loan Payment, R1A, Maternity Notification, MBRA and etc.)
• PHIC (Payment, Add and deletion of employee, registration of employee (1st employer ERNI)
• HDMF (Payment, add and deletion of employee etc.)
• SEC (AFS and GIS submission)
• BIR (Alphalist, SLSP etc.)
• PEZA (Farm In, Farm Out, LOA request etc.)

Accounting

• Manages petty cash funds for small, day-to-day expenses within the organization
• Manages Petty Cash Replenishment
• Sends proof of deposit for payroll, suppliers, loans, etc.
• Receives and scans invoices from supplier
• Releases check payments
• Vendor Management
• Examines contracts and agreements with vendors and service providers
• Negotiates terms and securing discounts where possible
• Communicates with vendors regarding billing, payments, and any discrepancies.
• Continuously assesses vendor performance and address any issues promptly.
• Fosters positive working relationships with off-site vendors.

Other Office Administration

• Client Requirements
  • Notarizes Documents
  • Assists Sales with documents needed for client accreditation.
  • Prepares the logistics/assets and documents needed for pick up, to be sent/returned to Client and for employee dissemination.
  • Invoices
    • Generate and send invoices to clients.
    • Track and follow up on outstanding invoices.
    • Reconcile invoice discrepancies and resolve billing issues.
    • Maintain accurate records of all invoicing transactions.
• Business Permit
  • Responsible for renewal and compliance in relation to the company’s business permit.
• Health, Safety, and Security Regulations
  • Complies with BOSH Occupational Safety and Health Administration standards, rules, and regulations.
  • Continuously examines workplace conditions to identify and address hazards that could endanger employees.
  • Reports work-related fatalities, hospitalizations, accidents, etc.