Posting Description: Regional Administrative Executive
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like

• Acts as the point of contact among executives, employees, and other external partners to provide high-level communication support.
• Extensive calendar organization / diary / appointments, including multi-time zone coordination.
• Schedule, organize and coordinate in-person and virtual meetings / conference calls / events across time zones, regions, and markets.
• Organize travel itineraries ensuring travel, accommodation and currency arrangements are made in line with requirements and company policies.
• Process and file expense claims.
• Participate in business meetings and provide administrative support to working groups (including preparing agendas, taking minutes of meetings and related training activities).
• Coordinate with leaders to follow up on progress of action items agreed in meetings.
• Liaise with external and internal contacts on the phone, face to face, virtually and via email to ensure timely responses and working relationships.
• Assist New hire on-boarding - welcome notes, handle procurement of items and IT requests on equipment & accesses.
• Support internal and external social media posting (Linked In and others).
• Maintenance of organizational chart & meeting rooms to ensure they are in client-ready condition.
• Maintain and monitor department, leave records and travelling, e.g., annual/sick/urgent leave etc.
• Handling of incoming and outgoing mail/packages.
• Assist with any other duties that may arise as requested by the COO Asia, including supporting members of his team, or working with Aon colleagues when extra support is required.

How this opportunity is different
We are looking for a dedicated individual to join us as a Regional Administrative Executive at Aon Philippines, offering you a real opportunity to further develop your capabilities. You will be involved in a variety of projects and clients playing a key role in helping to shape the future of their companies.
The role will be reporting to the COO APAC, based in SG, the position is responsible for coordinating meetings, appointments and directing various administrative projects, executive & administrative support tasks for assigned APAC business leaders (Australia, New Zealand, Hong Kong & Singapore).
This is a great opportunity to become a fundamental member of a highly professional and diverse team. Aon is a global organization which strives to provide meaningful career paths for its employees. Come on board and reap the rewards.
Skills and experience that will lead to success

• Graduate of any 4 – year course
• Extensive experience in office administration / Executive Assistant/ Execut experience
• Experience working within Insurance or Finance sector will be highly regarded
• Intermediate to advanced level MS Skills (Excel, document formatting, Power Point etc)
• Tech savvy individual who can pick up new systems quickly
• Ability to multitask and work on a broad range of diverse activities
• Proactive and enthusiastic personality
• Excellent attention to detail
• Consistent track record of effectively interacting and developing strong working relationships.
• Good analytical, problem solving and conflict resolutions skills.
• Proactive, result-orientated and a good team player. Be able to work under pressure.
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills.
• Proactive with a professional demeanor.

How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!


Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.


Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.


Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.


We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email Reasonable Accommodations@Aon.com