Admin Assistant - Bacoor, Cavite
Colkin Architecture and Construction is looking for an Admin Assistant to join our dynamic team. We are seeking a highly organized and proactive individual with a strong background in administrative tasks, preferably with sales experience. The ideal candidate will play a crucial role in supporting daily operations, coordinating with clients and designers, and ensuring the smooth progression of projects.
Key Responsibilities:
Scheduling and Coordination:

• Manage and maintain calendars, scheduling appointments, meetings, and project timelines.
• Coordinate with clients, designers, and other stakeholders regarding the progress of ongoing projects.

Meeting Support:

• Create and distribute minutes of meetings, ensuring all relevant stakeholders are informed.
• Assist in organizing project meetings and follow-up actions.

Documentation and Reporting:

• Prepare and maintain project reports, documentation, and other related paperwork.
• Compile data for project updates, ensuring accuracy and timely submission.

Sales Support:

• Assist in managing client inquiries and communications.
• Support in preparing proposals, sales quotations, and documentation as needed.

General Administrative Duties:

• Perform day-to-day admin tasks such as filing, answering calls, and assisting with office operations.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum 2-3 years of experience as an administrative assistant or in a similar role, preferably in a construction, architecture, or sales environment.
• Proven experience in sales support or working closely with sales teams is a strong advantage.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills, including the ability to create professional reports and minutes of meetings.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Power Point) and project management software (e.g., Trello, Asana, or similar tools).
• Basic understanding of sales processes, including preparing quotations, proposals, and client follow-ups.
• Ability to coordinate effectively with clients, designers, and various stakeholders.
• Keen attention to detail, especially in documentation and report preparation.

Personal Attributes:

• A proactive, problem-solving mindset with a positive attitude.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal skills and ability to communicate with a variety of people, including clients and team members.

If you meet these qualifications and are excited to contribute to our growing team, we encourage you to apply!
Please send your resume and cover letter to info.colkin@gmail.com. We look forward to hearing from you!
Job Type: Full-time
Benefits:

• Free parking
• Pay raise
• Promotion to permanent employee

Supplemental Pay:

• 13th month salary
• Performance bonus

Application Deadline: 09/23/2024