Romania Job Openings
DHL Express
Executive Assistant
Bucharest
FULL TIME
November 18, 2024
What makes DHL great? Our People! We know each employee’s individual contributions make us the #1 Express Delivery and Logistics Company in the world.
DHL Express is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business.
Our corporate culture is about personal commitment – to our business, to each other and to our global communities.
DHL is dedicated to being a great place to work. In addition to competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal lives.
JOIN OUR GENERAL MANAGEMENT DEPARTMENT!
How will you contribute to the success of DHL:
- Attend SMT meetings, prepare minutes, and follow up on resulting actions.
- Prepare and send correspondence, documents, and reports for the Managing Director and SMT members.
- Maintain and update the agenda; arrange appointments, meetings, travel, and accommodation.
- Establish an internal communications strategy with senior managers.
- Collect information and prepare responses to complaints from ANPC and ANCOM.
- Collect information and prepare reports requested by ANCOM.
- Provide support with legal empowerments and other documents using legal drafts.
- Handle administrative company matters such as appointments with notaries, standard documents for departments with legal training and support, and secretarial activities.
- Ensure all travel expenses for the Managing Director and department directors are pre-approved according to the T&E Policy.
- Ensure expense statements and invoices for travel expenses are sent to the Finance Department for processing before the end of the month.
- Ensure travel pre-approval requests needing CEU approval are submitted within the agreed deadline
- Communication Skills: Strong verbal and written communication, both Romanian and English, for interaction with internal teams and external stakeholders.
- Attention to Detail: High accuracy in preparing minutes, reports, and other documents.
- Proactive Problem Solving: Anticipate needs, identify issues, and implement solutions efficiently.
- Discretion and Confidentiality: Maintain confidentiality in handling sensitive information.
- Technical Proficiency: Proficient in MS Office Suite and managing electronic filing systems.
- Time Management: Work independently and meet deadlines in a fast-paced environment.
- Interpersonal Skills: Maintain effective communication across all departments and with senior managers.
- Administrative Skills: Experience in managing travel expenses and organizing company matters.
- Adaptability: Handle a variety of tasks and adjust to changing priorities.
We are an equal opportunity employer and believe we will gain through the recruitment and development of staff who represent the broad diversity of the Romanian workforce.
Posting Legal Entity DHL International (Romania) S.R.L.
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