BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!


CITY & COUNTRY: Bucharest, Romania
TYPE OF CONTRACT: Fixed - Term (2 years)
GEOGRAPHICAL SCOPE: Regional
FUNCTION: GBS HR
SUB FUNCTION: Recruitment
ROLE SUMMARY
This role plays a key part in supporting the business in attracting and hiring the right talent by ensuring timely and quality support across the regional Talent Acquisition processes.


ACCOUNTABILITIES

• Schedule and coordinate interviews and assessment centers including arranging logistics, booking meeting rooms, and ensuring all parties have the necessary information for a smooth interview process;
• Ensure proper communication among all parties involved in the event of interview cancellations or the need to reschedule interviews;
• Generate reports as required and communicate the status to internal stakeholders when applicable;
• Support the talent acquisition team and hiring managers with updating and tailoring job postings to enable posting active vacancies;
• Document emails and other relevant documentation for the purpose of an audit trail and update relevant trackers with necessary information and status details;
• Ensure that necessary updates on candidate information are accurately inputted and reflected in all systems such as Success Factors and other downstream systems;
• Drive various administrative tasks related to talent acquisition for a specific set of vacancies;
• Engage with candidates to collect necessary documents to verify their background information and initiate the pre-employment screening process by collaborating with internal teams and external vendors;
• Keep candidates informed about the status and progress, answering any queries, and addressing concerns they may have;
• Ensure compliance with applicable laws, regulations, and company policies during the pre-screen process including handling sensitive candidate information in a confidential and secure manner.

Core Working Relationship

• Regional Head of Talent Acquisition, Talent Acquisition Managers, Talent Acquisition team;
• GPL, HR Technology;
• Hiring managers, HRBPs, external and internal candidates.

EXPERIENCE, SKILLS, KNOWLEDGE

• Previous experience or exposure to similar type of admin related task;

• Provides services necessary to meet stakeholders needs, identifies continuous opportunities to deliver services with a professional result and good quality;
• Identifies negotiates and coordinates the solutions needed to solve problems;
• Demonstrates excellent verbal and written communication skills related to different communication channels and different groups of people;
• Proactive attitude, strong desire to learn and develop in a fast-paced organization;
• Ability to self organize, schedule and prioritize work to meet various schedules and objectives, re-prioritize on short notice;

• Bachelor’s degree in a relevant field or equivalent work experience;
• Excellent English skills.

Beneficial

• Familiar with Success Factors or other recruiting tools and application tracking systems

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.