Location:Singapore, SG

Job Function: Infrastructure

Job Type: Permanent

Req ID: 16057

• Provide secretariat and administrative duties to a team of investment professionals,

• Manage schedule, arrange and coordinate internal and external meetings, upload documents onto relevant applications.

• Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants).

• Keep track of correspondences and ensure proper maintenance of records.

• Organize and maintain electronic files (via Enterprise Document Management System/EDMS), handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel.

• Track and maintain staff welfare expense, claims and reimbursements.

• Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing).

• Receive and welcome visitors to the office as and when required.

• Support on legal and compliance declarations and documentation for the team.

• Work closely with executive assistants internally and externally across departments to coordinate team activities such as welcome and farewell sessions, year-end department gatherings and events.

• Minimum 5 to 7 years of relevant experience in supporting secretarial and administrative support to a team of professionals

• Ability to be a dynamic team player and collaborate well across different teams

• High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management

• Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines

• Good communication (written and verbal), interpersonal and organizational skills

• Good general knowledge of IT equipment and usage, Word, Power Point, Excel & Outlook

• Experience in or strong knowledge of the asset management or finance industry is an added advantage