Site Name: Singapore - Rochester Park
Posted Date: Sep 13 2024
To provide an effective and efficient administration support to the Vice President for EM S&PC and VP Commercial Head

Key Responsibilities
This role will provide YOU the opportunity to lead key activities as follows:

• Manage, plan and co-ordinate site meetings and overseas MS Teams/teleconference meetings for the VPs.
  
• Endeavour to maintain a very high standard and quality of work by maximizing the resources available.
  
• Continue to support the VPs on ad hoc basis.
  
• Co-ordinates administrative activities between the VPs and his/her direct reports and other staff on site and to look after the welfare of the MD.
  
• Act as a ‘liaison officer’ for the VPs – attending to local/overseas colleagues & government bodies.
  
• Plan and co-ordinates travel plans for VPs – both local & overseas trips
  
• To assist the VPs in overseeing VIPs – both local and overseas visitors
  
• To assist the VPs in organizing and overseeing important meetings/events internal/external and to work closely with the relevant team member.
  
• Effective and efficient management of the VPs activities and e-calendar
  
• Prioritizing, scheduling, and planning of important task timely and accurately.
  

Why you?
Basic Qualifications
We are looking for professionals with these required skills to achieve our goals:

• 5-10 years as an Executive Secretary or a senior admin position
  
• Good GCE ‘O’ or ‘A’ level
  
• Private Secretarial Certificate or equivalent
  
• Knowledge in MS office, software e.g., Word, Excel, and Power Point
  
• Good administration skills
  
• Competent in learning new IT tools
  
• Good communication, interpersonal skills & people management skills
  
• Proficiency planning & organizational skills
  

Preferred Qualifications
If you have the following characteristics, it would be a plus:

• Proactive
  
• Good team player and able to work well and relate to all levels of people.
  
• Eye for detail and good communication & organisational skills
  
• High integrity for confidentiality
  

Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.