PURPOSE OF ROLE:
The Inventory Assistant is responsible to assist in managing and optimizing inventory levels, ensuring accurate record-keeping, and maintaining the efficient flow of goods in and out of the warehouse. This role plays a critical part in minimizing costs and maximizing operational efficiency.
Role Requirement

Inventory Management:

• Inventory Accuracy:
  • Achieve and maintain a 99% inventory accuracy rate by systematically comparing physical counts with inventory management system records.
  • Conduct monthly evaluations of inventory accuracy and address discrepancies promptly.
• Standard Operating Procedure (SOP) Auditing:
  • Conduct weekly SOP audits to ensure a 100% compliance rate.
  • Utilize audit report findings and compliance checklists to drive process improvements.
• Daily Stock Checks:
  • Count 100% of predetermined SKUs daily and report findings to supervisors.
  • Maintain detailed daily count logs and ensure supervisor acknowledgment of all reports.
• Damaged Stock Management:
  • Remove 100% of damaged stock from inventory locations and take appropriate actions within 24 hours of identification.
  • Maintain a damaged stock report and action log for continuous improvement.
• Process Auditing:
  • Present weekly audit findings and insights to supervisors, ensuring 100% accuracy and detail in all reports.
  • Use audit feedback to refine inventory management processes.

Record-Keeping:

• Data Accuracy:
  • Maintain 99% data accuracy for all inventory levels, transactions, and adjustments.
  • Perform periodic data audits and verification against physical counts.
• Cycle Counts and Physical Inventories:
  • Conduct regular cycle counts and complete two full physical inventories annually.
  • Ensure all inventory counts are signed off and actioned within 24 hours.
• Timely Record Updates:
  • Update 100% of inventory records within 24 hours of any changes or adjustments.
  • Monitor system timestamps and update logs to ensure compliance.

Quality Control:

• FIFO and FEFO Implementation:
  • Ensure 100% adherence to FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles in stock management.
  • Conduct random checks and analyze inventory aging reports to maintain standards.
• Damage and Expiry Management:
  • Identify and address 100% of damaged or expired items within 24 hours.
  • Maintain damage reports and corrective action logs to minimize losses.
• Damage Rate:
  • Maintain damage rates at 0.1% of total stock holding for the year.
  • Review year-end damage reports and inventory valuation to assess performance.

Order Fulfilment:

• Order Accuracy:
  • Fulfill 99% of orders accurately and on time as per the Service Level Agreement (SLA).
  • Use order accuracy reports and SLA compliance logs to monitor performance.
• Outbound SLA Compliance:
  • Achieve 98% compliance with outbound SLA targets.
  • Track outbound shipment logs and SLA performance metrics regularly.

Housekeeping:

• Workstation Cleanliness:
  • Ensure 100% of workstations and storage areas are neat, clean, and tidy at all times.
  • Conduct daily cleanliness checks and compile supervisor reports for ongoing assessment.
• Equipment Maintenance:
  • Keep 100% of equipment clean and in good working condition.
  • Maintain equipment maintenance logs and conduct regular inspections.
• Safety Compliance:
  • Identify and address 100% of workplace safety hazards within 48 hours of detection.
  • Use safety inspection reports and corrective action logs to ensure a safe working environment.

Computer Literacy/Systems:
Basic proficiency in Windows and the MS Office suite.
Knowledge, Education, Skills & Experience:

• At Minimum, Matric/NQF 4 level qualification
• Preferred - Supply Chain/Logistics/Warehouse & Distribution qualification
• Inventory Control experience 2+yrs
• Administration skills relevant to inventory control 2+ yrs
• Be able to cope under high level of pressure & fast-moving environment.
• Attention to details and problem solving.
• Excellent communication skills.
• Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements.
• Quality Control Analysis - Conducting inspections of products, services, or processes to evaluate quality or performance.

Personality Characteristics:

• Focused
• Trustworthy
• Caring
• Detail-oriented

About Rubicon Group:
Rubicon Group is a vertically-integrated, sustainable technology group, providing end-to-end products, services, and software solutions in the fields of:

• Solar energy
• Energy storage
• E-Mobility
• Smart building and smart retail technology
• Power solutions; and
• Industrial technology

These are some of the fastest growing and most exciting sectors of the global economy, and present our staff with multiple personal and professional development opportunities.

Rubicon's extensive customer base consists of corporate and retail clients, and include large, blue-chip multinational retail groups, property developers, and EPC customers in the renewable energy sector. Our supplier and commercial partners include leading global manufacturers and some of the best-known local brands. The group employs approximately 500 people, and is head-quartered in Cape Town, South Africa, but operates throughout Southern Africa and in the UK. We are backed by two of the largest private investment groups in South Africa.

More information on the group can be found at:
Group website: https://group.rubiconsa.com/
E-commerce website: https://shop.rubiconsa.com/