ORGANIZATIONAL CONTEXT

DUTIES AND RESPONSIBILITIES

• Manage day-to-day project operations and activities, monitor progress, and ensure the timely completion of tasks within budget, quality standards, and safety requirements.
• Coordinate and assist the Head of BPFMD in planning, managing, and supervising project stages to achieve set objectives.
• Support risk management by identifying potential risks, reviewing the risk register, and developing mitigation measures. Anticipate potential problems or deviations and propose and implement corrective actions.
• Monitor the expenditures and ensure they are kept within the approved budget. Prepare cashflow forecast and financial reporting.
• Organize and facilitate the consultation process for collecting needs, disseminating information, and engaging stakeholders. Gather and document requirements from end-users and collaborate with the design team to propose and validate functional solutions within budget.
• Oversee the design phase, coordinate design reviews, and ensure alignment with user requirements, project objectives, and specifications.
• Ensure day-to-day management of the construction phase, including compliance with contractual documents, oversight of on-site work, financial commitments, and safety measures.
• Act as a liaison and facilitate communication between project teams, users, designers, and contractors to ensure smooth project execution.
• Support the procurement process, including reviewing, and drafting tendering and contracting documentation, and carry out technical evaluation and verification of bids.

DUTIES AND RESPONSIBILITIES (continuation)

• Ensure all construction work complies with contractual documents, norms, and regulations. Oversee on-site works, financial commitments, and payments.
• Implement and maintain a process to monitor compliance with health and safety regulations and procedures.
• Manage the work acceptance process and hand-over, including verification, acceptance tests, and criteria. Oversee change orders and ensure the timely correction of issues.
• Support in negotiating financial variations, claims, agreements, and settlements with consultants and contractors.
• Prepare regular reports and updates on project progress, results, and outcomes for internal and external stakeholders, and ensure effective communication channels. Support with stakeholder communication and carry out presentations and updates.
• Implement and maintain processes for managing project documentation and ensuring compliance.
• Act as the primary point of contact and decision-maker for the building project in the absence of the Head of BPFMD.
• Perform other related duties as assigned.

CORE COMPETENCIES

FUNCTIONAL COMPETENCIES

TECHNICAL COMPETENCIES

• Ability to apply professional technical skills on a major construction project.
• Ability to show persistence when faced with difficult problems or challenges and to remain calm in stressful situations.
• Ability to build strong relationships and to establish and maintain effective working relationships with key stakeholders, contractors and staff member at all levels in an international environment.
• Strong proven negotiations skills and ability to deal with all level of management.
• Proven ability to identify issues quickly, analyse and formulate opinions, make conclusions and recommendations on complex project construction issues.
• Ability to communicate clearly, effectively and convincingly both orally and in writing, including the preparation of clear and concise reports.
• Ability to advise the Head of BPFMD or other ITU Managers on any proposals and challenges of the project.
• Ability to work effectively in a multicultural and multidisciplinary environment. Strong Health, Safety, and Environment (HSE) culture.
• Knowledge of International construction contract management and Swiss (SIA) building standards and procedures.
• Knowledge in the implementation and control of a project management methodology. Proven experience of coordinating different professions (architect, structural engineers, HVAC engineers, electrical engineers, interior design and space planning, project and institutional communication, technical/legal/financial advisors, contractors, etc.). Knowledge in procurement processes (definition of procurement strategy, selection of firms, call for tenders, etc.).

QUALIFICATIONS REQUIRED

BENEFITS AND ENTITLEMENTS