Switzerland Job Openings
Michael Page - Switzerland
Event Coordinator - 6 months
Geneva
FULL TIME
August 23, 2024
Our client is an international organisation.
Job Description
1. Event Planning and Execution:
- Event Coordination: Assist in planning and executing various events, ensuring they align with our fundraising and donor stewardship goals.
- Logistics Management: Collaborate with internal stakeholders and external vendors to ensure all event logistics are seamlessly managed.
- Event Documentation: Develop event timelines, budgets, and resource requirements.
- Operations Oversight: Oversee event setup, manage operations during the event, and conduct post-event evaluations.
- Innovation: Identify new event opportunities not currently in the team's pipeline and devise strategies for participation.
- Performance Tracking: Define event KPIs and compile reports to measure success against these metrics.
2. Project Management:
- Concept Development: Create detailed event concept notes, set objectives, research speakers, and engage with stakeholders to co-create and design event concepts.
- Administrative Management: Handle all paperwork, budgets, and payments related to event implementation.
- Tool Utilization: Use project management tools such as Asana, Trello, or Microsoft Project to plan and execute events from inception to completion.
- Planning and Coordination: Develop comprehensive project plans, including schedules, task assignments, and resource allocations.
- Communication: Coordinate regular updates and task force meetings throughout the event lifecycle.
- Evaluation and Documentation: Document lessons learned, best practices, and compile detailed event reports. Assess the return on investment of events and provide recommendations for future improvements.
- Senior Leadership Support: Prepare briefing notes and information packs for the foundation's senior leadership team on guest profiles, prospects, and donors.
3. Stakeholder Engagement:
- Internal Collaboration: Work closely with internal teams, including fundraising, communications, strategy, and impact, to align event strategies with organizational goals.
- External Relations: Engage with external partners, sponsors, and vendors to negotiate contracts and secure necessary services.
- Partnership Management: Liaise with respective partners' teams related to events, ensuring strong collaboration and alignment.
The Successful Applicant
- Education: Degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
- Experience: 3-5 years of experience in event coordination and project management, ideally within a non-profit or international organization.
-
Skills:
- Strong organizational and multitasking abilities with a keen attention to detail.
- Proficiency in project management software (e.g., Asana, Trello, Microsoft Project).
- Excellent communication and interpersonal skills, capable of working effectively with diverse teams and stakeholders.
-
Attributes:
- Ability to work under pressure and adapt to changing priorities and circumstances.
- Persistent, proactive, and positive approach to challenges
What's on Offer
6 months of temporary contract.
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