To enhance our EU and North America conference team, we are seeking a Senior Conference Manager to oversee and coordinate conference operations. This role involves collaborating closely with the Marketing Manager and senior leadership to establish annual conference targets and shape the company’s long-term conference strategy. You will manage the hiring strategy, provide oversight for the conference team’s work, and ensure timely and accurate execution of projects and milestones. This is a full-time, permanent position based in our office.
Tasks & Responsibilities

• Lead and manage the European and North American conference team
• Develop the overall strategy for the conference team in close collaboration with the Marketing and Communication Department
• Oversee and ensure the financial stability of the team
• Revise and update guidelines and agreements
• Monitor conference performance by analyzing attendees' feedback, user engagement and email campaign success
• Monitor and evaluate the team members' performance
• Provide new suggestions and improvements for in-house conference platform
• Identify opportunities for process enhancement and stay informed about industry trends and best practices

Requirements

• Educational background: A university degree (Masters preferred), preferably in the field of Event Management, or related field
• General Work Experience: 5-7 years of experience in event management and team leadership. Experience in academic conferences is highly preferred.
• Project Management skills, including event planning, budget management, and time management
• Leadership and Team management, including ability to lead and collaborate with cross-functional teams
• Communication skills, including the ability to negotiate contract and agreement
• Proven track record in resolving complex issues, prioritizing tasks effectively, and making strategic decisions under pressure
• Strong knowledge of CMS platforms, digital marketing tools, and data analytics

What we offer

• The opportunity to contribute to the academic/scientific community;
• Flexible working hours;
• Support for a healthy lifestyle;
• Team bond strengthening through team-building events;
• Professional growth opportunities with our global training system;
• Working in a collaborative, diverse, and socially responsible team;
• Company retreat facility;
• Full-coverage insurance for accidents/daily sickness;
• Prime location near Basel train station and city center;
• And more

If you are interested in this position, we look forward to receiving:

• A motivational letter(EN) that briefly describes your motivations for joining MDPI
• A resume(EN) including personal information, past & current education,
• A Copy of ID
• If available: reference letters and certificates.

About MDPI
A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.
MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.
Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:

https://www.mdpi.com
https://www.mdpi.com/books/
https://sciprofiles.com
https://sciforum.net
https://www.scilit.net
https://www.preprints.org
https://encyclopedia.pub
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