Position Title : Senior UN Efficiency Officer
Duty Station : Geneva, Switzerland
Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 13 October 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and
female candidates.
Context:
IOM is the leading Organization in the field of migration and has a staffing complement of
20,000+ staff in more than 580 locations worldwide working on humanitarian and development
programmes.
Under the overall supervision of the Director, Global Shared Services Division and direct
supervision of the Chief, UN Efficiency Unit, and in close coordination with relevant
Organizational Units at Headquarters (HQ) and IOM Offices worldwide, the Senior UN Efficiency
Officer will be responsible to contribute to the effective implementation of IOM’s strategic and
organizational goals in Business Operations Strategy (BOS), Common Back Office (CBO),
Common Premises (CP) and Global Shared Services (GSS) by applying the enabling functions

of mutual recognition statement, pricing and costing principles as well as client satisfaction
principles.
Core Functions / Responsibilities:
1. Develop IOM’s annual action plans on UN efficiency in coordination with the respective
Departments’ Directors to contribute to meeting the UN reform targets set by the UN Secretary
General and approved by the UN General Assembly.
2. Provide expert technical advice, guidance and support to IOM’s Country Offices, through the
development and/or review of technical guidelines (standard operating procedures, protocols,
training materials and operational toolkits) for use during OMTs, UNCTs and related working
groups to strengthen IOM's engagement and participation in UN Efficiency Business
Operations-related activities.
3. Oversee and strengthen oversight and compliance efforts regarding IOM's implementation of
the UN Efficiency Agenda, including identifying best practices, lessons learned, and challenges
encountered.
4. Represent IOM and actively participate in technical and expert working groups on Business
Operations Task Teams, ensuring that IOM’s views are well considered and that IOM’s policies
and guidelines are informed by the latest developments and standards..
5. Serve as UNE HQ Focal Person for internal and external audits, verifications and
assessments related to UN Efficiency and IOM engagement; and coordinate timely response on
recommendations.
6. Prepare IOM's reporting on efficiencies including institutional annual reports on UN efficiency
gains to IOM Member States and to the UN.
7. Liaise and coordinate with peers from other UN entities and internally with relevant
Organizational Units to ensure efficient and complementary approaches, contribute to joint
guidance, policy development efforts and training materials on UN Efficiency initiatives.
8. Provide expert support and advice to Country Offices on UN efficiency initiatives and
negotiations with UN partners with the aim of increasing IOM’s efficiency and access to pooled
funds and joint programming.
9. Develop the training and capacity-building plans on UN Efficiency initiatives for IOM staff.
10. Prepare concise, analytic reports, internal guidelines, briefing notes, updates and draft
decision papers, highlighting critical factors for consideration and contributing to effective
information sharing as well as to forming IOM’s position on the related UN Efficiency subject
matters.
11. Work closely with other Organizational Units in Headquarters (HQ), Administrative Centres,
Global, Regional and Country Offices to ensure effective feedback and information flow.
12. Conduct Country Office visits to support and strengthen the capacity of IOM Teams to
engage in UN reform and efficiency initiatives.
13. Act as Officer in Charge (Oi C) in absence of Chief of Unit.
14. Perform other duties as may be assigned.

Required Qualifications and Experience:
Education

• Master's degree in Business Administration, Management, Economics, or a related field from

an accredited academic institution with seven years of relevant professional experience; or,

• University degree in the above fields with nine years of relevant professional experience.

Experience

• Extensive experience in general management;
• Extensive experience in resources management;
• Knowledge of IOM’s and/or the UN’s resources management policies, practices and systems

is desired;

• Extensive resources management coordination and/or field support experience preferably

within a UN entity;

• Significant experience in diplomacy including in liaising with UN partners;
• Knowledge of organizational policies and practices an advantage;
• Knowledge of UN reform and common System regulations, policies and procedures is a

distinct advantage; and,

• UN Operations Management Team experience with experience on BOS, CBO and/or CP

would be a distinct advantage. Skills

• Strong negotiation and communication skills, ability to present information in a comprehensive,

clear and concise manner both in writing and verbally;

• Demonstrated ability to conduct analysis, excellent writing skills, accompanied with ability to

edit a range of different materials, including but not limited to policies, instructions, guidelines
and reports for different audiences; and,

• Ability to provide trainings while adapting the material and catering to different audiences; and
• Strong liaison and negotiation skills.

Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the

medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 13 October 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 30.09.2024 to 13.10.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: VN 2024 583 Senior UN Efficiency Officer (P4) Geneva, Switzerland (59179193) Released
Posting: Posting NC59179194 (59179194) Released