Position Title : UN Efficiency Officer
Duty Station : Geneva, Switzerland
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 16 October 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
IOM is the leading Organization in the field of migration and has a staffing complement of
20,000+ staff in more than 580 locations worldwide working on humanitarian and development
programmes.
Under the overall supervision of the Director, Global Shared Services Division and direct
supervision of the Chief, UN Efficiency Unit, and in close coordination with relevant
Organizational Units at Headquarters (HQ) and IOM Offices worldwide, the UN Efficiency Officer
will be responsible to collaborate and coordinate the effective implementation of IOM’s strategic
and organizational goals in Business Operations Strategy (BOS), Common Back Office (CBO),
Common Premises (CP) and Global Shared Services (GSS) by applying the enabling functions
of mutual recognition statement, pricing and costing principles as well as client satisfaction
principles.

Core Functions / Responsibilities:
1. Coordinate the execution of the annual action plans that contribute to UN efficiency.
2. Contribute and guide IOM’s regional and country offices in their engagement in UN Efficiency
Business Operations-related activities, ensuring quality guidance and support for participation in
Operations Management Teams (OMTs) and UN Country Teams (UNCTs) to achieve efficiency
gains and facilitate joint programming.
3. Monitor, assess and document IOM’s progress on the UN Efficiency Agenda, including
identifying lessons learned and areas of improvement.
4. Participate in relevant UN Efficiency sub-working groups including technical discussions on
BOS, CBO, and CP, representing IOM’s operational needs.
5. Establish and maintain a repository for internal and external audits and assessments related
to UN Efficiency and IOM engagement.
6. Coordinate the preparation of internal reports on UN efficiency gains, providing analysis and
ensuring timely submission to IOM leadership and external bodies.
7. Highlight IOM’s contributions to UN Efficiency including creation of visibility materials, info
sheets and presentations.
8. Coordinate with IOM’s business owners, ensuring alignment between the UN Efficiency
Agenda and IOM’s systems including WAVE and internal policies and administrative practices.
9. Recommend enhancements to facilitate compliance and tracking of efficiency initiatives
undertaken by IOM HQ and offices worldwide.
10. Coordinate the development and delivery of training and capacity-building efforts on UN
Efficiency initiatives for IOM staff.
11. Contribute to responses on internal and external audits and liaise with offices to ensure that
recommendations are followed up appropriately.
12. Identify risks associated with BOS, CBO, and CP projects, proposing mitigation strategies to
ensure smooth implementation.
13. Perform other duties as may be assigned.
Required Qualifications and Experience:
Education

• Master's degree in Business Administration, Management, Economics, or a related field from

an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Extensive experience in resources management and field support experience preferably within

a UN entity;

• Experience in diplomacy including in liaising with UN partners; and,
• Experience in writing policy and/or guidelines; UN Operations Management Team experience

with experience on BOS, CBO and/or CP would be a distinct advantage.
Skills

• Knowledge of IOM’s and/or the UN’s resources management policies, practices and systems

is desired;

• Demonstrated ability to conduct analyses, accompanied with ability to edit a range of different

materials, including but not limited to resources management policies, related instructions,
guidelines and reports for different audiences;

• Strong negotiation and communication skills, ability to present information in a comprehensive,

clear and concise manner both in writing and verbally;

• Knowledge of UN Reform and Efficiency Agenda; and,
• Ability to provide trainings while adapting the material and catering to different audiences.

Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated. Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 16 October 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 03.10.2024 to 16.10.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: VN 2024 590 UN Efficiency Officer (P3) Geneva, Switzerland (59186149) Released
Posting: Posting NC59186150 (59186150) Released