Switzerland Job Openings
CBRE
Workplace Experience Receptionist 60%
Zürich
PART TIME
September 18, 2024
For our growing Facility Management organization at a client in the Technology sector in Zürich we are looking for a:
Workplace Experience Receptionist 60%
Your main tasks:
-
Be proactive in approach and act as the main support for the Area Facilities Manager - Manage and coordinate all engineering call outs
- Monitor and manage all PPM schedules and Asset Register to ensure contractual compliance with local Regulations and capital planning
- Ensure Health and Safety compliance relating to all contractor activity
- Oversight of all vendor activity relating to Cleaning and Maintenance including SLA compliance
- Be the main point of contact for all day to day building operations
- Overall responsibility for the safety and wellbeing of employees and building users
- Monitor seating plans ensuring floor plans and desk numbering are up to date. Liaise with EMEA Space Planning regarding all office moves and changes
- Main contact for the Facility Services in the Basel and Zurich office (travel required)
- Budget Management: Accruals and financial planning
- Performs administrative tasks such as creating purchase orders, issuing invoices, creating and updating documents
- Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed
- Coordinates catering for meeting and events
- Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc
- Manages building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition
- Maintains records and logs of service requests and tracks their status
- Processing the mail that arrives daily
- Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
Your profile:
-
Strong knowledge PC skills, MS Office - Self-motivated and resourceful
- Good administrative skills
- Well organised and good prioritisation and planning skills
- Service orientated attitude combined with innovative thinking
- Excellent written and oral communication skills.
- Working knowledge of the predominant languages in which business is conducted at the site is required, and a professional level of English.
- Minimum of 2 year work experience in Facility Management or in a similar position
- Customer services experience and the ability to communicate at all levels
- Knowledge and awareness of the facilities management industry
- Basic understanding of HSE
- Good Learning Agility
- Knowledge and awareness of the facilities management industry
What we can offer:
-
Regional and international development opportunities in a fast-growing company - Wide range of internal and external training opportunities
- CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
- Good general conditions, such as at least five weeks' holiday, 40 hours a week, and an attractive pension fund solution
Contact: Edwin Murray, Talent Acquisition Partner, +41 79 501 50 93
We look forward to receiving your application!
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